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VBScript to insert new columns and formulas

Posted on 2010-09-02
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Last Modified: 2012-05-10
First off: I am not good at scripting...!
I'm trying to create a VBScript module (not code inside Excel) that is inserting some columns, formatting the headers, and then inserts formulas that need to be replicated down the columns through the last row with data in it.  At the end, the worksheet is renamed with the date appended to it.
I've attached a sample of the Excel worksheet that is the target of the script, along with the script itself below.  I've also posted a picture of the (ahem) "results" which I'm getting.
I'm embarrassed to post it - but...there it is.  Needless to say, it does not work - and I am in dire need of Expert assistance.  Help!
' Open the Excel Spreadsheet
Set objExcel = CreateObject("Excel.Application")
Set objWorkbook = objExcel.Workbooks.Open("P:\_Reporting_Periodic\TEST\ZZ_COUNT_SHEET_STAGING_HES10.xls")


'Insert columns required for physical inventory of the items on this worksheet
Dim variance_frmla
Dim valuation_frmla
Dim i 
Dim rg 

'Disable screenupdating so the code runs faster
objExcel.ScreenUpdating = False

'Insert column headers beginning in Cell Z2 (Z as in Zebra)
objExcel.Cells(2, 26).Value = "Notes"
objExcel.Cells(2, 27).Value = "Count1"
objExcel.Cells(2, 28).Value = "Variance1 [Count Qty] - [Count1]"
objExcel.Cells(2, 29).Value = "Valuation1 [Variance1] X [Unit Cost]"
objExcel.Cells(2, 30).Value = "Count2"
objExcel.Cells(2, 31).Value = "Variance2 [Count Qty] - [Count2]"
objExcel.Cells(2, 32).Value = "Valuation2 [Variance2] X [Unit Cost]"
objExcel.Cells(2, 33).Value = "Count3"
objExcel.Cells(2, 34).Value = "Variance3 [Count Qty] - [Count3]"
objExcel.Cells(2, 35).Value = "Valuation3 [Variance3] X [Unit Cost]"

'Apply formatting across the column headers Z2 to AI2
With objExcel.ActiveSheet
	Set rg = .Range("Z2:AI2")
    rg.Interior.ColorIndex = 35
    rg.Font.ColorIndex = 30
    rg.Font.Bold = True
    rg.NumberFormat = "general"
End With

'Insert the Variance & Valuation formulas into adjacent cells beginning with AA3
With objExcel.ActiveSheet
	Set rg = .Range("AA3:AI3") 

'Insert the Variance & Valuation formulas into adjacent cells beginning with AA3
    	variance_frmla = "=IF(Z3<>0,$S3-Z3,0)"
    	valuation_frmla = "=IF(Z3<>0,($S3-Z3)*Y3,0)"

    	rg.Offset(0, 0).Formula = variance_frmla
    	rg.Offset(0, 1).Formula = valuation_frmla
    	rg.Offset(0, 2).Formula = variance_frmla
    	rg.Offset(0, 3).Formula = valuation_frmla
    	rg.Offset(0, 4).Formula = variance_frmla
    	rg.Offset(0, 5).Formula = valuation_frmla
End With

'This copies the formula all the way down cols AA3, AD3, and AH3
'and then replaces the formula result with the value only (like doing Paste Special --> Values)
With objExcel.ActiveSheet
	Set rg = .Range("AA3") 
	Set rg = .Range(rg, .Cells(.Rows.Count, rg.Column).End(-4162)) 'xLUp = -4162

	With rg.Offset(0, 1).Resize(, 10)
    	.FillDown
    	.Formula = .Value
	End With
End With

'Must turn screenupdating back on
objExcel.ScreenUpdating = True


' Retrieve the separate Date components. 
Dim TodayYYYY, TodayMM, TodayDD
TodayYYYY = Year(Date) 
TodayMM   = Month(Date) 
TodayDD   = Day(Date) 

' Save the sheet - appending TodaysDate to the end of the file-name.
objWorkbook.SaveAs "P:\_Reporting_Periodic\Annual_InventoryWorksheets\ZZ_COUNT_SHEET_STAGING_HES10_" & TodayYYYY & "-" & TodayMM & "-" & TodayDD & ".xls"


' Close Excel with the Quit method on the Application object.
objWorkbook.Application.Quit

' Release the object variable.
Set objExcel = Nothing

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ZZ-COUNT-SHEET-STAGING-HES10.xls
VBS-TestResults.jpg
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Question by:OGSan
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8 Comments
 
LVL 17

Expert Comment

by:calacuccia
ID: 33591885
I understood that
Variance1 = count Qty - Count 1
and
Valuation1 = Variance1 x Unit cost

But what should Count1, 2 & 3 be?
I don't see any formula for that.
0
 
LVL 1

Author Comment

by:OGSan
ID: 33592050
Correct, the Count1-2-3 fields are going to be entered manually so there is no formula for those columns.
0
 
LVL 17

Accepted Solution

by:
calacuccia earned 2000 total points
ID: 33592215
The code below accomplishes what I could understand.

However, as the Count field are empty, the variance & valuation formula's which are first written are afterwards replaced by their value: 0.

If have the feeling that's not the goal.
'Insert the Variance & Valuation formulas into adjacent cells beginning with AA3
With objExcel.ActiveSheet
    Set rg = .Range("AA3")

'Insert the Variance & Valuation formulas into adjacent cells beginning with AA3
        variance_frmla = "=IF(AA3<>0,$S3-AA3,0)"
        valuation_frmla = "=IF(AA3<>0,($S3-AA3)*$Y3,0)"

        rg.Offset(0, 1).Formula = variance_frmla
        rg.Offset(0, 1).Copy
        rg.Offset(0, 4).PasteSpecial -4123 ' - 4123 = xlPasteFormulas
        rg.Offset(0, 7).PasteSpecial -4123
        rg.Offset(0, 2).Formula = valuation_frmla
        rg.Offset(0, 2).Copy
        rg.Offset(0, 5).PasteSpecial -4123
        rg.Offset(0, 8).PasteSpecial -4123
End With

'This copies the formula all the way down cols AA3, AD3, and AH3
'and then replaces the formula result with the value only (like doing Paste Special --> Values)
With mSh
    Set rg = .Range("AA3")
    Set rg = .Range(rg, .Cells(.Cells(.Rows.Count, 1).End(-4162).Row, rg.Column)) 'xLUp = -4162
    Debug.Print rg.Address

    With rg.Offset(0, -1).Resize(, 10)
        .FillDown
        .Formula = .Value
    End With
End With

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LVL 1

Author Comment

by:OGSan
ID: 33592608
Thanks for the quick reply, Calaccucia.  Actually, the Count1-2-3 cells will be entered in manually afterward, but these worksheets need to be set up ahead of time.  I'll test out your solution and get back to you tomorrow.  Sorry, have to put this on hold for the rest of the day.  Thanks again and I'll post back later.
0
 
LVL 1

Author Comment

by:OGSan
ID: 33592682
I posted the state of my current code below.  It's working pretty good, Calaccucia!  All I need to do is format the cells.
I had to remove the reference to msh and the print command - but aside from those nits, this works!
Thank you again for the quick reply - it's what makes Experts' Exchange the best resource out there!
0
 
LVL 1

Author Comment

by:OGSan
ID: 33592707
Forgot to post the current code.
' Open the Excel Spreadsheet
Set objExcel = CreateObject("Excel.Application")
Set objWorkbook = objExcel.Workbooks.Open("P:\_Reporting_Periodic\Annual_InventoryWorksheets\ZZ_COUNT_SHEET_STAGING_HES10.xls")


'Insert columns required for physical inventory of the items on this worksheet
Dim variance_frmla
Dim valuation_frmla
Dim i 
Dim rg 

'Disable screenupdating so the code runs faster
objExcel.ScreenUpdating = False

'Insert column headers beginning in Cell Z2 (Z as in Zebra)
objExcel.Cells(2, 26).Value = "Notes"
objExcel.Cells(2, 27).Value = "Count1"
objExcel.Cells(2, 28).Value = "Variance1 [Count Qty] - [Count1]"
objExcel.Cells(2, 29).Value = "Valuation1 [Variance1] X [Unit Cost]"
objExcel.Cells(2, 30).Value = "Count2"
objExcel.Cells(2, 31).Value = "Variance2 [Count Qty] - [Count2]"
objExcel.Cells(2, 32).Value = "Valuation2 [Variance2] X [Unit Cost]"
objExcel.Cells(2, 33).Value = "Count3"
objExcel.Cells(2, 34).Value = "Variance3 [Count Qty] - [Count3]"
objExcel.Cells(2, 35).Value = "Valuation3 [Variance3] X [Unit Cost]"

'Apply formatting across the column headers Z2 to AI2
With objExcel.ActiveSheet
	Set rg = .Range("Z2:AI2")
    rg.Interior.ColorIndex = 35
    rg.Font.ColorIndex = 30
    rg.Font.Bold = True
    rg.NumberFormat = "general"
End With

'Insert the Variance & Valuation formulas into adjacent cells beginning with AA3
With objExcel.ActiveSheet
    Set rg = .Range("AA3")

'Insert the Variance & Valuation formulas into adjacent cells beginning with AA3
        variance_frmla = "=IF(AA3<>0,$S3-AA3,0)"
        valuation_frmla = "=IF(AA3<>0,($S3-AA3)*$Y3,0)"

        rg.Offset(0, 1).Formula = variance_frmla
        rg.Offset(0, 1).Copy
        rg.Offset(0, 4).PasteSpecial -4123 ' - 4123 = xlPasteFormulas
        rg.Offset(0, 7).PasteSpecial -4123
        rg.Offset(0, 2).Formula = valuation_frmla
        rg.Offset(0, 2).Copy
        rg.Offset(0, 5).PasteSpecial -4123
        rg.Offset(0, 8).PasteSpecial -4123
End With

'This copies the formula all the way down cols AA3, AD3, and AH3
'and then replaces the formula result with the value only (like doing Paste Special --> Values)
With objExcel.ActiveSheet
    Set rg = .Range("AA3")
    Set rg = .Range(rg, .Cells(.Cells(.Rows.Count, 1).End(-4162).Row, rg.Column)) 'xLUp = -4162
'    Debug.Print rg.Address

    With rg.Offset(0, -1).Resize(, 10)
        .FillDown
'>>> OMIT    .Formula = .Value
    End With
End With
 
'Must turn screenupdating back on
objExcel.ScreenUpdating = True


' Retrieve the separate Date components. 
Dim TodayYYYY, TodayMM, TodayDD
TodayYYYY = Year(Date) 
TodayMM   = Month(Date) 
TodayDD   = Day(Date) 

' Save the sheet - appending TodaysDate to the end of the file-name.
objWorkbook.SaveAs "P:\_Reporting_Periodic\Annual_InventoryWorksheets\ZZ_COUNT_SHEET_STAGING_HES10_" & TodayYYYY & "-" & TodayMM & "-" & TodayDD & ".xls"


' Close Excel with the Quit method on the Application object.
objWorkbook.Application.Quit

' Release the object variable.
Set objExcel = Nothing

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0
 
LVL 17

Expert Comment

by:calacuccia
ID: 33595749
Thanks for the grade
0
 
LVL 1

Author Comment

by:OGSan
ID: 33599697
Thanks for the solution!
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