We have an issue in our MOSS 2007 environment that leadership has asked me to look into.
LEadership believes that there are too many SharePoint sites. And that it is hard to remember all the sites that a person needs to get to.
Our environment is:
3 Primary Site collections in 1 Web App. Dept, Schools, Misc
A person may have access to sites within any of the site collections.
We have personalization turned on, but they do not have access to My Sites.
The My Links is not reliable. It only picks up sites where you directly in the members group. Most of our environemnt is based on AD groups.
I was able to use a tool and export a list of all sites (500) in the environment and import them (with much manual labor) into a central Site Directory. Now leadership can see all sites regardless of their access.
The problem is that it's static. I need a way to get notified when someone creates a team site. The "Managers" of departments and schools have Owner access and can create sub sites. Leadership wants these sub sites listed in the central site directory, but I can't do that if I don't know they were created.
Is there any way I can:
1) get notified of a new site OR
2) force team sites to get listed in the central site directory (I can set an alert on the Sites list then)