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Excel Row Autofit Not Working Properly

Posted on 2010-09-04
Medium Priority
Last Modified: 2012-05-10
Whenever I set a Row to Autofit, it leaves a additional height (extra space) at the top portion of the row that does  not go away.  I have gone into the cells and checked for returns or extra spaces, no dice.  Anyone know how to fix this problem?  Some of the Columns are also set to Wrap Text.  It works on some rows, but not on others, and there is no consistency or pattern.

Question by:Cody Vance
LVL 50

Accepted Solution

Ingeborg Hawighorst (Microsoft MVP / EE MVE) earned 2000 total points
ID: 33605645
Hello Cody,

my experience shows that if the cell content goes very close to the right edge of the cell, the autofit can stuff up and add an additional row, even though it is not required. Making the width of the column just a little bit wider will often help the problem.

I guess it may have to do with Excel calculating the inner margin of the cell and arriving at the insight that it does not all fit in the allotted height, although the eye says it does.

See screenshot for examples of cells with one, two and no rows too close to the edge.
cheers, teylyn
LVL 10

Expert Comment

ID: 33605646
Try dragging the rows smaller (less than you need), then doing autofit by double clicking between rows. You can do both of these to all rows by doing ctrl-a first
LVL 50
ID: 33605655
etech, what are the chances that we post in exactly the same minute, hours after the question has been asked. LOL.

I find your suggestion does not work, though. In the example of the above screenshot, the autofit will bounce back to the too high rows.

cheers, teylyn
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Expert Comment

ID: 33605678
Really? It worked for me. I guess we have to see what Cody says...
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Expert Comment

by:Patrick Matthews
ID: 33606154

Several variables go into this, including the "active" printer driver, so it is certainly possible that behavior seen by one user will differ from behavior seen by another...
LVL 50
ID: 33606182

the point is that with a situation like I posted above, the autofit will add empty spaces, even though the text seems to fit in the cell. Changing the row height manually and then using autofit again does not resolve the problem.  Excel will put in an extra blank row if the text is too close to the right hand border of the cell.

Patrick, I find this has nothing to do with the printer driver. The example above has been created on just one machine.

The text fits in the cell, but autofit row height will add a blank line, if the text is too close to the right hand cell border.

The crucial issue really is: What is "too close"?  Have a play with some sample text, like I did in the sample above, and see. Move the cell border to the right or left just a  pixel or so and see that the autofit will insert an empty line in the cell, even if the text does not require a line break.

As far as I'm concerned, this is an Excel bug. WYSIWYG is not working.

cheers, teylyn

Author Comment

by:Cody Vance
ID: 33655024
Anyone know if there is a way to adjust the Excel cell margins maybe?  Not sure if this would fix it or not..
LVL 50
ID: 33655206
Hi Cody,

as far as I know, you can only increase the cell margins with the indent settings of the formatting dialog, but you can't reduce them.

You could try out a slightly smaller font size. For example, if you're using Arial 10, try Arial 9.5 instead. You won't be able to select that font size from the drop-down, but you can enter it manually in the font size box. Excel accepts font size increments of 0.5.

cheers, teylyn

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