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How to get prompted in Outlook 2007 if I accept a metting with a scheduling conflict?

Posted on 2010-09-07
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Last Modified: 2012-05-10
Our users have just migrated from GroupWise 6.5 to Exchange 2007/Outlook 2007.  Everything is working reasonably well; but, we do come across some Outlook training issues from time to time.  Not because Exchange/Outlook is not working correctly its because we are new to using Outlook.

One of our users has discovered that if he accepts an appointment from someone and that new appointment has a time conflict with an already existing appointment then there is no pop-up warning message.  I have noticed the same thing from my workstation.

My question is:  How can I force Outlook to prompt our users that they have accepted an appointment with a scheduling conflict?


i do not see anything very obvious in 'Tools' - 'Options' - 'Calander Options'. Screen shot of calander options Outlook 2007
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Question by:Pkafkas
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chapmanjw earned 500 total points
ID: 33619519
This was one of the little annoyances of Outlook 2007.  There isn't really a way to do what you are looking for.  They did, however, make a change to this in Outlook 2010.  When you are viewing a meeting invite in Outlook 2010 it shows you your calendar for the same time slot.
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by:Pkafkas
ID: 33619586
What about resource schedullng?  What will that do?


Tools - Options - Calendar options - Resource Scheduler (button).
resourcescheduling.bmp
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by:chapmanjw
chapmanjw earned 500 total points
ID: 33619606
Resources will not accept a meeting invite if there is a conflict.  When you are creating meeting invites with other people and resources, using the Scheduling Assistant shows availability of each person and resource if it is available.
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Expert Comment

by:chapmanjw
ID: 33619610
Also, if you need it, here is some good info on managing resources in Exchange 2007 so that you can easily schedule them in Outlook 2007: http://www.simple-talk.com/sysadmin/exchange/using-exchange-2007-for-resource-booking/
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