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VBA to print non-contiguous columns in Excel worksheet

Posted on 2010-09-07
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Last Modified: 2012-05-10
Hi, Experts!
I have a worksheet that Is the target of the code below.
I need to print specific columns from this worksheet - and I don't know how.
The worksheet columns I need to print out are columns A:B, D:I, O, V, and W.
I would like to also use the file-name as the header in this printed listing if that is possible.
Can an Expert help me out, please?
Many thanks in advance.
' Open the Excel Spreadsheet

Set objExcel = CreateObject("Excel.Application")

Set objWorkbook = objExcel.Workbooks.Open("\\nfs1\dept\purchasing\_Reporting_Periodic\Annual_InventoryWorksheets\ZZ_COUNT_SHEET_NON_STAGING.xls")





'Insert columns required for physical inventory of the items on this worksheet

Dim variance_frmla

Dim valuation_frmla

Dim i 

Dim rg 



'Disable screenupdating so the code runs faster

objExcel.ScreenUpdating = False



'Insert column headers beginning in Cell V2 (V as in Victor)

objExcel.Cells(2, 22).Value = "Notes"

objExcel.Cells(2, 23).Value = "Count1"

objExcel.Cells(2, 24).Value = "Variance1 [Count Qty] - [Count1]"

objExcel.Cells(2, 25).Value = "Valuation1 [Variance1] X [Unit Cost]"

objExcel.Cells(2, 26).Value = "Count2"

objExcel.Cells(2, 27).Value = "Variance2 [Count Qty] - [Count2]"

objExcel.Cells(2, 28).Value = "Valuation2 [Variance2] X [Unit Cost]"

objExcel.Cells(2, 29).Value = "Count3"

objExcel.Cells(2, 30).Value = "Variance3 [Count Qty] - [Count3]"

objExcel.Cells(2, 31).Value = "Valuation3 [Variance3] X [Unit Cost]"



'Apply formatting across the column headers Z2 to AI2

With objExcel.ActiveSheet

	Set rg = .Range("V2:AE2")

    rg.Interior.ColorIndex = 30

    rg.Font.ColorIndex = 44

    rg.Font.Bold = True

    rg.Font.Size = 8

    rg.NumberFormat = "general"

End With



'Insert the Variance & Valuation formulas into adjacent cells beginning with AA3

With objExcel.ActiveSheet

    Set rg = .Range("W3")



'Insert the Variance & Valuation formulas into adjacent cells beginning with AA3

        variance_frmla = "=IF(W3<>0,$P3-W3,0)"

        valuation_frmla = "=IF(W3<>0,($P3-W3)*$U3,0)"



        rg.Offset(0, 1).Formula = variance_frmla

        rg.Offset(0, 1).Copy

        rg.Offset(0, 4).PasteSpecial -4123 ' - 4123 = xlPasteFormulas

        rg.Offset(0, 7).PasteSpecial -4123

        rg.Offset(0, 2).Formula = valuation_frmla

        rg.Offset(0, 2).Copy

        rg.Offset(0, 5).PasteSpecial -4123

        rg.Offset(0, 8).PasteSpecial -4123

End With



'This copies the formula all the way down cols AA3, AD3, and AH3

'and then replaces the formula result with the value only (like doing Paste Special --> Values)

With objExcel.ActiveSheet

    Set rg = .Range("W3")

    Set rg = .Range(rg, .Cells(.Cells(.Rows.Count, 1).End(-4162).Row, rg.Column)) 'xLUp = -4162

'    Debug.Print rg.Address



    With rg.Offset(0, -1).Resize(, 10)

        .FillDown

'>>> OMIT    .Formula = .Value

    End With

End With

 

'Must turn screenupdating back on

objExcel.ScreenUpdating = True





' Retrieve the separate Date components. 

Dim TodayYYYY, TodayMM, TodayDD

TodayYYYY = Year(Date) 

TodayMM   = Month(Date) 

TodayDD   = Day(Date) 



' Retrieve the IBU value from cell A3 for use in the file-name

Dim IBU

IBU = objExcel.Cells(3, 1).Value



' Save the sheet - appending TodaysDate to the end of the file-name.

objWorkbook.SaveAs "\\nfs1\dept\purchasing\_Reporting_Periodic\Annual_InventoryWorksheets\ZZ_COUNT_SHEET_NON_STAGING_" & IBU & "_" & TodayYYYY & "-" & TodayMM & "-" & TodayDD & ".xls"

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Question by:OGSan
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12 Comments
 
LVL 10

Expert Comment

by:SANTABABY
ID: 33621058
Please review the uggested sample code. It does invoke the printing. Modify as required.
Sub PrintSelected()

'

' Macro1 Macro

' Macro recorded 9/7/2010 by santanub

'





    Columns("C:C").Select

    Selection.EntireColumn.Hidden = True

    Columns("J:N").Select

    Selection.EntireColumn.Hidden = True

    Columns("P:U").Select

    Selection.EntireColumn.Hidden = True

    Columns("X:ZZ").Select

    Selection.EntireColumn.Hidden = True

    ActiveSheet.PageSetup.PrintArea = ""

    ActiveSheet.PageSetup.CenterHeader = "&F"

    ActiveWindow.SelectedSheets.PrintOut From:=1, To:=1, Copies:=1, Collate _

        :=True

    Columns("A:ZZ").Select

    Selection.EntireColumn.Hidden = False

    

End Sub

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Author Comment

by:OGSan
ID: 33621522
I tried your recorded macro code above for use in my script - but I get a compilation error ("Expected statement") on stmt line 18 on the From:=1 parameter.
0
 
LVL 10

Expert Comment

by:SANTABABY
ID: 33621644
Not sure why ... the current code prints only the first page, you can modify the params to alter it.
However just to make sure that the necessary columns are printed:
a) go ahead and delete line 18, 19,20,21 and run the sub. After that your worksheet should display only those columns that you're interested to print.

b)Then go ahead and print the data.

c)If you want to see the others columns (that you did not want to print), please
do either of the following:
1. Select the whole worksheet, click the "format" menu, select "Column ", select "Unhide"
2. Use the following macro
Sub UnhideAllColumns()
    Columns("A:ZZ").Select
    Selection.EntireColumn.Hidden = False
End Sub

Pls see below for the the updated routines and modify as required.
Sub HideSelectedColumns()



    Columns("C:C").Select

    Selection.EntireColumn.Hidden = True

    Columns("J:N").Select

    Selection.EntireColumn.Hidden = True

    Columns("P:U").Select

    Selection.EntireColumn.Hidden = True

    Columns("X:ZZ").Select

    Selection.EntireColumn.Hidden = True

    ActiveSheet.PageSetup.PrintArea = ""

    ActiveSheet.PageSetup.CenterHeader = "&F"

    

End Sub







Sub UnhideAllColumns()

    Columns("A:ZZ").Select

    Selection.EntireColumn.Hidden = False

End Sub

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Author Comment

by:OGSan
ID: 33621695
Thanks for the reply, Santababy.
The problem is that I am not working inside an Excel worksheet.  This code exists in a separate VB script file - which can be double-clicked to execute.  For example, if you copy the code that I pasted in the original thread, and save it as "VBSample.vbs" and change the path to something relevant, of course, it will execute when double-clicked.
I'm looking for a solution that is written in VB script that I can add to existing code without having to modify it for use in a script file.
I hope I'm making sense.
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LVL 10

Expert Comment

by:SANTABABY
ID: 33621764
Alright, thanks for the clarification.

I see that your application (Excel)  variable name is objExcel.

Could you please prefix the variable name in lines 3....12 and 19,20 (in the above code) ?

Example line 12:
objExcel.ActiveSheet.PageSetup.CenterHeader = "&F"

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LVL 1

Author Comment

by:OGSan
ID: 33621883
Thanks, Santababy, it's getting closer.  I tweaked it a bit to eliminate the error on invalid column reference on ZZ and it runs to completion - but I need the listing to be printed out immediately to whatever the default printer is.
' Print only desired columns for physical inventory

objExcel.Columns("C:C").Select

objExcel.Selection.EntireColumn.Hidden = True

objExcel.Columns("J:N").Select

objExcel.Selection.EntireColumn.Hidden = True

objExcel.Columns("P:U").Select

objExcel.Selection.EntireColumn.Hidden = True

objExcel.Columns("X:AE").Select

objExcel.Selection.EntireColumn.Hidden = True

objExcel.ActiveSheet.PageSetup.PrintArea = ""

objExcel.ActiveSheet.PageSetup.CenterHeader = "&F"



objExcel.Columns("A:AE").Select

objExcel.Selection.EntireColumn.Hidden = False

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LVL 10

Expert Comment

by:SANTABABY
ID: 33621983
Great !!
Insert the following code at line 12 above (which is a blank line right now ). Change '1'  to the desired #copies.

 objExcel.ActiveSheet.PrintOut Copies:=1
0
 
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Author Comment

by:OGSan
ID: 33622046
...getting closer still:  I had to alter the statement to read,
   objExcel.ActiveSheet.Printout

But I need to set the printout to landscape (it's defauling to portrait) and to have it fit onto the page.  Also - per my original request - I need to autofit the columns and to have column V appear after column W.  Ideally, column V should be 2" in width as well.
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Accepted Solution

by:
SANTABABY earned 500 total points
ID: 33622290
use the following code.

Note:
If you want to print Colmn V after Coumn W, I can't think of a  smarter way other than moving column V to the right of Column W temporarily.

I listed the sample code (along with the 'undo' piece, i.e. move coulmn V back to its original place after printing).

'print landscape :

        objExcel.ActiveSheet.PageSetup.Orientation = xlLandscape





'Autofit columns 

    objExcel.Cells.Select

    objExcel.Selection.Columns.AutoFit







'Set column V's width to 2 Inches

    objExcel.Columns("V:V").Select

    objExcel.Selection.ColumnWidth = 26.71 '=192 pixels = 2 inches





'To temporarily move column V after W 

    objExcel.Columns("V:V").Select

    objExcel.Selection.Cut

    objExcel.Columns("X:X").Select

    objExcel.Selection.Insert Shift:=xlToRight





'To move coulmn V back to its original place after printing

    objExcel.Columns("W:W").Select

    objExcel.Selection.Cut

    objExcel.Columns("V:V").Select

    objExcel.Selection.Insert Shift:=xlToRight

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Author Comment

by:OGSan
ID: 33622535
Hi, Santababy -
I'm getting an "Expected statement" on the Shift:=xlToRight on line 20 above.
0
 
LVL 1

Author Comment

by:OGSan
ID: 33631022
I've tweaked the code and at least I'm getting it to execute now - But it is ignoring the hidden column formatting for some reason.  I'll close this question and post my code under a new question.
0
 
LVL 1

Author Closing Comment

by:OGSan
ID: 33631067
Response started off badly when recorded macro code was used in reply to specific request for VB script.  Responder left me hanging at the end.
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