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SharePoint Custom List

Posted on 2010-09-07
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Hi

I have a sharepoint custom list we use for quotations. we create a new quotation vis the new file drop down, this is an excel template file. when we save it we have to fill out various columns/fields like customer, reference, issued, won etc. one field is amount, is it possible i can use a sharepoint formula column that will extract/import the total amount of the quotation from the excel quotation file that gets saved to the sharepoint list so its viewable in sharepoint. I have a total cell in the excel file that stays the same.

Attached is a screenshot.

Many thanks.

Dan

sharepointquote.JPG
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Question by:DHTS
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Expert Comment

by:chapmanjw
ID: 33621936
There isn't anything out of the box that can do this.  However, you could take advantage of the Document Properties panel in Excel.  (Here is how to do that: http://excel.shilor.org/2009/08/excel-and-sharepoint-metadata.html).  Once you have it setup to use the Document Properties, you might try using VBA to populate the property (http://www.codeforexcelandoutlook.com/blog/2009/02/editing-excels-built-in-document-properties/).
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Expert Comment

by:chapmanjw
ID: 33622421
Ok, so I actually have figured out a way to do exactly what you want to do.

I did the following steps:

1) Created the Excel document and saved to the SharePoint document library as a Macro Enabled Spreadsheet (so it would pick up the document properties)
2) On the Developer toolbar (which you can enable in the settings), I enabled the Document Panel (so you can see the SharePoint properties for the document)
3) On the Developer toolbar, I clicked Insert > ActiveX Button
4) I double clicked to edit the VBA behind the button
5) I added the following code (the Private Sub UpdateButton_Click() was already there):

Private Sub UpdateButton_Click()
Dim Book As Workbook
Set Book = ThisWorkbook
For Each Prop In Book.ContentTypeProperties
If Prop.Name = "TestData" Then
Prop.Value = Cells(7, 1).Value
End If
Next Prop
End Sub

My Document Property that I was setting was "TestData".  Change that to your SharePoint property.  Cells(7,1) refers to A7.  Change that to match the cell that has your data (7 = the row, 1 = the column).  

When you hit the button, it updates the property and you can save it.
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chapmanjw earned 2000 total points
ID: 33622711
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by:GreatGerm
ID: 36123444
This question has been classified as abandoned and is closed as part of the Cleanup Program. See the recommendation for more details.
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