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Hide from GAL but show in separate Address List

Posted on 2010-09-08
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Last Modified: 2012-06-27
My Environment is Exchange 2003 on Server 2003 sp2. What is the proper way to hide some users from the GAL but have them show up in a separate Address list?

thanks
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Question by:Anthony K O365
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4 Comments
 
LVL 53

Expert Comment

by:Will Szymkowski
ID: 33627791
You Hide the contact from the GAL by doing the following...
- Open ADUC
- Click Exchagne Advance Tab
- Put a check mark in the Hide from Exchange Address list

What you could do is create a public folder contact list say "Hidden users" and move move them to the public folder contact list before hiding them. Once they are moved you can hide them from the contact list.

Just so you know once the email address is hidden from the GAL you will not be able to send email to this account.
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Author Comment

by:Anthony K O365
ID: 33627876
Thank you. However, while I'm familiar with hiding the users, my question was how can I hide them from the GAL but show them in a separate Address list within the Address Book? For example, I have segregated users by departments within the Address Book. I do not want these users to show in the GAL, just in a separate area within the Address Book.
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LVL 53

Accepted Solution

by:
Will Szymkowski earned 1500 total points
ID: 33628183
Not sure if what you are asking for is possible. When you "hide" an exchange account from the GAL you cannot access this account nor can you send mail to it.

You can add contacts from the GAL to another address book by doing the following...
- Open Outlook
- Click Tools, Address Book
- Click Tools Options (in address book window)
- Under "Keep personal addresses in select contacts
- Click OK
- Viewing the GAL, select the users/groups you want to move to your contacts and right click "add to contacts"
- This will copy the "contacts" from the GAL and put them into your contacts folder
- From here you will be able to hide the user from the GAL

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Author Closing Comment

by:Anthony K O365
ID: 33685651
I will give this a try. thanks!
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