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Outlook and compressing data file size

Posted on 2010-09-09
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Last Modified: 2012-05-10
I'm using Outlook 2003 possibly 2007.

I've run the compact data file command on the various personal folders including the outlook data file.  It is taking a while to run which would indicate that it is compressing nicely and I see the file sizes falling substantially.

My question is why this command is not run periodically in the background automatically  by Outlook.  FOr those not technically minded, surely their data file size will just incrementally increase without being reduced in size.

Also is a 2 gig outlook data file too large and suseptable to corruption?

Finally with respect to the auto archive options, what is the purpose of this when I manually move emails over 1 year into a sub-folder or different personal folder? Does auto archive risk deletion of emails over x period of time?
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Question by:hedgeselect
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WillemPot earned 1500 total points
ID: 33635018
There are several concerns using PST files :
1) Outlook before 2003 has a 2 Gb size limit. Data gets corrupted reaching 1,8 Gb already
2) Autoarchiving is easyer with timestamps and can be run scheduled. However it doesn;t reduce filesize of the pst file. Same for manually move
3) You can schedule the compact data file command yourself
4) PST files on an FAT32 disk also gives 2 Gb limit

Regards,
Willem




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Author Comment

by:hedgeselect
ID: 33658378
Ok but does archiving do exactly the same thing as "moving" emails to a sub folder?  Please also confirm that it does not delete them in any way.

How do you schedule the compact data file command?

I'm using NTFS rather than FAT32.
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Author Comment

by:hedgeselect
ID: 33951389
any update?
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Author Closing Comment

by:hedgeselect
ID: 33990769
Thanks, partially resolved.
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