• Status: Solved
  • Priority: Medium
  • Security: Public
  • Views: 427
  • Last Modified:

SBS2003 Mailbox store approaching max size (Update)

Ok folks I need to rehash this question again. I had the users cleanup their emails and the mailboxes have shrank significantly but I'm still getting this message.:

Exchange store 'First Storage Group\Mailbox Store (MYMAIL)': The logical size of this database (the logical size equals the physical size of the .edb file and the .stm file minus the logical free space in each) is 72 GB. This database size is approaching the size limit of 75 GB.

If the logical database size exceeds the maximum size limit, it will be dismounted on a regular basis.

Why has the size not shrunk? Is there a step I'm missing here? Need help..
0
Djrobluv
Asked:
Djrobluv
1 Solution
 
endital1097Commented:
the messages are most likely in a recovery bin
check the mailbox store properties for deleted item retention
0
 
DjrobluvAuthor Commented:
Most of these emails was archived.
0
 
endital1097Commented:
they would still sit in the recovery bin
go into system manager
expand the mailbox store and view mialboxes
go to view and add remove columns
add the deleted items (kb) column
0
Problems using Powershell and Active Directory?

Managing Active Directory does not always have to be complicated.  If you are spending more time trying instead of doing, then it's time to look at something else. For nearly 20 years, AD admins around the world have used one tool for day-to-day AD management: Hyena. Discover why

 
DjrobluvAuthor Commented:
Ok I see that. How to I clear this out?
0
 
endital1097Commented:
you need to reduce the deleted item retention
properties of your mailbox store
limits tab

the system will only purge during the online maintenance window
that setting is on the database tab
0
 
DjrobluvAuthor Commented:
Ok I see the limits are set to 30 days. But I know the users have deleted emails older than 30 days. One user in question had about 22GB worth of emails. He has gotten his size down to 3GB. He told me he deleted a ton of emails dating back to 2008. I checked his storage limits under AD and he has Use Mailbox store defaults. Which I would guess is 30 days. I'm pretty sure the mailbox store overrides the user setting correct?
0
 
DjrobluvAuthor Commented:
So if the Mailbox store limits was set to 30 day retention why hasn't these emails cleared out?
0
 
endital1097Commented:
it is 30 days from when the item is deleted, not received
0
 
DjrobluvAuthor Commented:
Ok, that's why I like Mdaemon email server better than Exchange. So if I wanted to clear out his emails immediately like tonight I have to set it to "0" and check the permanently delete items after store is backed up correct?
0
 
rr1968Commented:
Hi,
How is your online maintenance scheduled. Is it running properly?
Also you may have to run offline defrag to retrieve the space...
0
 
endital1097Commented:
yes, that would do it
0
 
DjrobluvAuthor Commented:
Maintenance schedule runs every day at 5am. Thanks endita1097. I will let you know the results tomorrow.
0
 
endital1097Commented:
great, check your application log in event viewer for 1221 in the morning
0
 
R--RCommented:
To shrink the database you have to run the defrag on the database.
0
 
endital1097Commented:
thanks R--R
we're trying to get the logical size of the database below 75gb right now and not worried about shrinking the files
0

Featured Post

Granular recovery for Microsoft Exchange

With Veeam Explorer for Microsoft Exchange you can choose the Exchange Servers and restore points you’re interested in, and Veeam Explorer will present the contents of those mailbox stores for browsing, searching and exporting.

Tackle projects and never again get stuck behind a technical roadblock.
Join Now