Solved

stop users editing outlook email signature

Posted on 2010-09-15
2
895 Views
Last Modified: 2017-02-03
we have a standard corporate email signature across all our company computers that consists of a JPEG image that includes all the user details.
however we are having users copy the JPEG from their outlook signature editor, and then changing their information. now we have lost the consistency in our signatures.
is there a group policy or something similar i can implement to block their access to the email signature editor.

all machines are windows XP Pro SP3 running office 2007 on a Windows 2008 Domain Environment.

thanks in advance
0
Comment
Question by:bordertown
2 Comments
 
LVL 2

Accepted Solution

by:
knightfrank earned 250 total points
ID: 33687477
Problem with Outlook in this instance is that you can't stop them editing the content of the e-mail once they click "new" which means they can change their signature from within there.

The best solution is to append the signature using a server based tool such as Exclaimer. Exclaimer appends the signature after pressing send, stopping users from editing it.

Exclaimer will pull all details directly from Active Directory.

There is a slight cultural change that needs to take place, ie. users have to get used to not seeing their signature on the footer of their email.

Thanks

Russ

http://www.technicaltribulations.com
1
 

Author Comment

by:bordertown
ID: 33687524
thanks for that.
that software looks good.
i will try out the demo then see if i can push the sell to our CO's

Thanks Again
0

Featured Post

Does Powershell have you tied up in knots?

Managing Active Directory does not always have to be complicated.  If you are spending more time trying instead of doing, then it's time to look at something else. For nearly 20 years, AD admins around the world have used one tool for day-to-day AD management: Hyena. Discover why

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Find out what you should include to make the best professional email signature for your organization.
In this step by step procedure, you will come to know the details of creating an Outlook meeting in 2007, 2010, 2013 & 2016.
Many of my clients call in with monstrous Gmail overloading issues with Outlook. A quick tip is to turn off the All Mail and Important folders from synching. Here is a quick video I made to show you how to turn off these and other folders in Gmail s…
A short tutorial showing how to set up an email signature in Outlook on the Web (previously known as OWA). For free email signatures designs, visit https://www.mail-signatures.com/articles/signature-templates/?sts=6651 If you want to manage em…

776 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question