Solved

Word Macro to "Scale to Fit"

Posted on 2010-09-16
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Last Modified: 2012-05-10
Hi all, I'm looking to add to a current macro the ability to Fit to Page when printing, the option I believe is Scale to Fit. I just can't figure out the coding for the macro to use Scale to Fit, it should fit on one Letter Size page.

Thanks.
Jon
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Question by:Jon DeVito
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Expert Comment

by:GrahamSkan
Comment Utility
ActiveDocument.PrintOut PrintZoomPaperWidth:= 72 * 8.5, PrintZoomPaperHeight:= 72 * 11
 

Where 8.5 and 11 are the size in inches
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Author Comment

by:Jon DeVito
Comment Utility
Thanks Graham. I put it in like below. I get an error on the line: With ActiveDocument.PrintOut under the word .PrintOut

Am I doing this wrong? I tried to follow the same format as the rest of the doc.

Thanks!
Sub PrintAL()

'

' PrintAL Macro

'

'

    Selection.WholeStory

    With Selection.ParagraphFormat

        .LeftIndent = InchesToPoints(0)

        .RightIndent = InchesToPoints(0)

        .SpaceBefore = 0

        .SpaceBeforeAuto = False

        .SpaceAfter = 0

        .SpaceAfterAuto = False

        .LineSpacingRule = wdLineSpaceSingle

        .WidowControl = True

        .KeepWithNext = False

        .KeepTogether = False

        .PageBreakBefore = False

        .NoLineNumber = False

        .Hyphenation = True

        .FirstLineIndent = InchesToPoints(0)

        .OutlineLevel = wdOutlineLevelBodyText

        .CharacterUnitLeftIndent = 0

        .CharacterUnitRightIndent = 0

        .CharacterUnitFirstLineIndent = 0

        .LineUnitBefore = 0

        .LineUnitAfter = 0

        .MirrorIndents = False

        .TextboxTightWrap = wdTightNone

    End With

    With Selection.PageSetup

        .LineNumbering.Active = False

        .Orientation = wdOrientPortrait

        .TopMargin = InchesToPoints(0.3)

        .BottomMargin = InchesToPoints(0.2)

        .LeftMargin = InchesToPoints(0.7)

        .RightMargin = InchesToPoints(0.7)

        .Gutter = InchesToPoints(0)

        .HeaderDistance = InchesToPoints(0.5)

        .FooterDistance = InchesToPoints(0.5)

        .PageWidth = InchesToPoints(8.5)

        .PageHeight = InchesToPoints(11)

        .FirstPageTray = wdPrinterDefaultBin

        .OtherPagesTray = wdPrinterDefaultBin

        .SectionStart = wdSectionNewPage

        .OddAndEvenPagesHeaderFooter = False

        .DifferentFirstPageHeaderFooter = False

        .VerticalAlignment = wdAlignVerticalTop

        .SuppressEndnotes = False

        .MirrorMargins = False

        .TwoPagesOnOne = False

        .BookFoldPrinting = False

        .BookFoldRevPrinting = False

        .BookFoldPrintingSheets = 1

        .GutterPos = wdGutterPosLeft

    End With

    With ActiveDocument.PrintOut

        .PrintZoomPaperWidth = 72 * 8.5

        .PrintZoomPaperHeight = 72 * 11

    End With

End Sub

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Author Comment

by:Jon DeVito
Comment Utility
I tried it this way also. I dont get an error but the resizing options dont look right to me. I attached a pic of what they look like after I run the macro.

Thanks.
Sub PrintAL()

'

' PrintAL Macro

'

'

    Selection.WholeStory

    With Selection.ParagraphFormat

        .LeftIndent = InchesToPoints(0)

        .RightIndent = InchesToPoints(0)

        .SpaceBefore = 0

        .SpaceBeforeAuto = False

        .SpaceAfter = 0

        .SpaceAfterAuto = False

        .LineSpacingRule = wdLineSpaceSingle

        .WidowControl = True

        .KeepWithNext = False

        .KeepTogether = False

        .PageBreakBefore = False

        .NoLineNumber = False

        .Hyphenation = True

        .FirstLineIndent = InchesToPoints(0)

        .OutlineLevel = wdOutlineLevelBodyText

        .CharacterUnitLeftIndent = 0

        .CharacterUnitRightIndent = 0

        .CharacterUnitFirstLineIndent = 0

        .LineUnitBefore = 0

        .LineUnitAfter = 0

        .MirrorIndents = False

        .TextboxTightWrap = wdTightNone

    End With

    With Selection.PageSetup

        .LineNumbering.Active = False

        .Orientation = wdOrientPortrait

        .TopMargin = InchesToPoints(0.3)

        .BottomMargin = InchesToPoints(0.2)

        .LeftMargin = InchesToPoints(0.7)

        .RightMargin = InchesToPoints(0.7)

        .Gutter = InchesToPoints(0)

        .HeaderDistance = InchesToPoints(0.5)

        .FooterDistance = InchesToPoints(0.5)

        .PageWidth = InchesToPoints(8.5)

        .PageHeight = InchesToPoints(11)

        .FirstPageTray = wdPrinterDefaultBin

        .OtherPagesTray = wdPrinterDefaultBin

        .SectionStart = wdSectionNewPage

        .OddAndEvenPagesHeaderFooter = False

        .DifferentFirstPageHeaderFooter = False

        .VerticalAlignment = wdAlignVerticalTop

        .SuppressEndnotes = False

        .MirrorMargins = False

        .TwoPagesOnOne = False

        .BookFoldPrinting = False

        .BookFoldRevPrinting = False

        .BookFoldPrintingSheets = 1

        .GutterPos = wdGutterPosLeft

    End With

    ActiveDocument.PrintOut PrintZoomPaperWidth:=72 * 8.5, PrintZoomPaperHeight:=72 * 11

End Sub

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9-16-2010-4-03-19-PM.jpg
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Expert Comment

by:GrahamSkan
Comment Utility
I'm not sure what I don't have a printer model whose driver has that tab on the properties dialogue, so I'm not sure what is the problem is.

I see, however that the PageSetup code has already specified the page size to the one that you need, so there should be no need to resize by changing the scale.
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Expert Comment

by:GrahamSkan
Comment Utility
Sorry. The first sentence should read:

I don't have a printer model whose driver has that tab on the properties dialogue, so I'm not sure what is the problem is.
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Author Comment

by:Jon DeVito
Comment Utility
Thanks, I dont know why it still runs onto 2 pages sometimes. The only way I found to fix it is either shrink the font even further or click Print Document On &  check the box for Scale to Fit.
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Accepted Solution

by:
GrahamSkan earned 500 total points
Comment Utility
If you specify the page size in page layout, then Word will format it to fit that page size, not to fit one a particular number of pages.  If the text will normally just fit on one page, then any change, including one to the printer driver could make the page overflow.

If your objective is to confine the document to one page, then, as you have found, reducing the font size is one way to do it.

You could try increasing the page size until it is large enough to hold the text, and then to scale to fit your actual paper size.
Sub FitOnOnePage()

    Const sngInchesWidth As Single = 8.5

    Const sngInchesHeight As Single = 11

    

    With ActiveDocument

        With .PageSetup

                .PageWidth = InchesToPoints(sngInchesWidth)

                .PageHeight = InchesToPoints(sngInchesHeight)

                Do While ActiveDocument.BuiltInDocumentProperties(wdPropertyPages) > 1

                    .PageWidth = .PageWidth * 1.05

                    .PageHeight = .PageHeight * 1.05

                Loop

        End With

        .PrintOut PrintZoomPaperWidth:=sngInchesWidth * 72, PrintZoomPaperHeight:=sngInchesHeight * 72

    End With

End Sub

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Author Comment

by:Jon DeVito
Comment Utility
Thanks Graham, I will try this one today & let you know.

Thanks.
Jon
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Author Closing Comment

by:Jon DeVito
Comment Utility
Good enough to get it working for this project. Thanks so much.
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