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MS Access output to excel template

Posted on 2010-09-17
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Last Modified: 2013-11-27
Hi

I need to achieve the following

1. Automatically output a query from Access
2. Insert data into Excel spreadsheet based on a template
3. Each part of the data to be inserted into specific cells in the spreadsheet
4. There a will be a number of queries the data from each to go into the same spreadsheet (the procedure to do this will do this all in one go)

many thanks

Ken

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Question by:kenabbott
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Accepted Solution

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Patrick Matthews earned 500 total points
ID: 33700568
kenabbott,You're not being very specific, so it is hard to know what you are after.Here is an example that writes the output of three different queries to different worksheets in an already-created Excel template (file type xlt, xltx, or xltm).Patrick
Sub ExportToExcel()
    
    ' uses late binding for Excel
    
    Dim rs AS DAO.Recordset
    Dim xlApp As Object
    Dim xlWb As Object
    Dim xlWs As Object
    Dim Counter As Long
 
    Const TemplatePath As String = "c:\folder\subfolder\MyTemplate.xlt"
    Const SaveToPath As String = "c:\Results\Report_"
    Const QueryName As String = "NameOfQuery"
     
    ' instantiate Excel object
    
    Set xlApp = CreateObject("Excel.Application")
    xlApp.DisplayAlerts = False
    Set xlWb = xlApp.Workbooks.Add(TemplatePath)
    Set rs = CurrentDb.OpenRecordset("Query1")
    Set xlWs = xlWb.Worksheets(1)
    xlWs.Cells(2, 1).CopyFromRecordset rs
    rs.Close
    Set rs = CurrentDb.OpenRecordset("Query2")
    Set xlWs = xlWb.Worksheets(2)
    xlWs.Cells(2, 1).CopyFromRecordset rs
    rs.Close
    Set rs = CurrentDb.OpenRecordset("Query3")
    Set xlWs = xlWb.Worksheets(3)
    xlWs.Cells(2, 1).CopyFromRecordset rs
    rs.Close

    ' Excel 2007/2010 requires the file format to be specified, so check
    ' for application version.  see for more info:
    ' http://www.dailydoseofexcel.com/archives/2006/10/29/saveas-in-excel-2007/
    
    If Val(xlApp.Version) < 12 Then
        xlWb.SaveAs SaveToPath & Format(Now, "yyyymmdd") & ".xls"
    Else
        ' to use XLSX format:
        xlWb.SaveAs SaveToPath & Format(Now, "yyyymmdd") & ".xlsx", 51
        ' or to use XLSM format:
        'xlWb.SaveAs SaveToPath & Format(Now, "yyyymmdd") & ".xlsm", 52
        ' or to use XLSB format:
        'xlWb.SaveAs SaveToPath & Format(Now, "yyyymmdd") & ".xlsb", 50
        ' or to use good old XLS format:
        'xlWb.SaveAs SaveToPath & Format(Now, "yyyymmdd") & ".xls", 56
    End If
    
    xlWb.Close False
    xlApp.DisplayAlerts = True
    Set xlWs = Nothing
    Set xlWb = Nothing
    xlApp.Quit
    Set xlApp = Nothing
    Set rs = Nothing
 
    MsgBox "Done"
 
End Sub

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