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Sharepoint WSS 3.0 discussion board alert tweaking of content types and workflows

Posted on 2010-09-17
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Last Modified: 2012-05-10
This is a wss 3.0 sharepoint question relating to discussion boards.  I've been messing around with the content types, and think the discussions are a really powerful list type, but I want do to the following:

1. I have a custom field of type "People or Groups" called "people involved" on the Discussion Topic content type
2. I want to make a workflow in sharepoint designer 2007 such that every time a topic is replied to, to email the updated content/body of that discussion to the people in the 'people involved' group.
3. The workflow runs each time anything in the list changes and sends the email, i'm not using the sharepoint alerts, I want it to be able to be dynamically done from the people involved field

I am almost there, and if I change any field on the Topic content type itself, it will send out an, but it will not send out the email notification from the WF if a reply is posted.

I noticed that sharepoint seems to treat these topics as actual little lists, they show up as a list icon in SPD2007...

I'm still poking around and trying different things, but if someone knows a way to do this, let me know thanks!
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Question by:rmicone
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melli111 earned 2000 total points
ID: 33719557
Well, when someone replies it resets those properties in the reply itself.... so in the workflow to pull in the user field you have added you need to call the parent discussions field (not the current items field).
In your email to line, click on the address book and choose workflow lookup.  Instead of using Current Item select the name of the discussion bored.  Then the box below that select your user field that contains the user you want to email.  In the Find List Item section in the first dropdown select the ID field (so if your list is called Team Discussion it would look like        Team Discussion:ID).  Then in the dropdown below it select Parent Folder ID.
Save your workflow and test it out
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by:rmicone
ID: 33872975
that worked, thanks
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