Solved

Sharepoint WSS 3.0 discussion board alert tweaking of content types and workflows

Posted on 2010-09-17
2
925 Views
Last Modified: 2012-05-10
This is a wss 3.0 sharepoint question relating to discussion boards.  I've been messing around with the content types, and think the discussions are a really powerful list type, but I want do to the following:

1. I have a custom field of type "People or Groups" called "people involved" on the Discussion Topic content type
2. I want to make a workflow in sharepoint designer 2007 such that every time a topic is replied to, to email the updated content/body of that discussion to the people in the 'people involved' group.
3. The workflow runs each time anything in the list changes and sends the email, i'm not using the sharepoint alerts, I want it to be able to be dynamically done from the people involved field

I am almost there, and if I change any field on the Topic content type itself, it will send out an, but it will not send out the email notification from the WF if a reply is posted.

I noticed that sharepoint seems to treat these topics as actual little lists, they show up as a list icon in SPD2007...

I'm still poking around and trying different things, but if someone knows a way to do this, let me know thanks!
0
Comment
Question by:rmicone
2 Comments
 
LVL 15

Accepted Solution

by:
melli111 earned 500 total points
ID: 33719557
Well, when someone replies it resets those properties in the reply itself.... so in the workflow to pull in the user field you have added you need to call the parent discussions field (not the current items field).
In your email to line, click on the address book and choose workflow lookup.  Instead of using Current Item select the name of the discussion bored.  Then the box below that select your user field that contains the user you want to email.  In the Find List Item section in the first dropdown select the ID field (so if your list is called Team Discussion it would look like        Team Discussion:ID).  Then in the dropdown below it select Parent Folder ID.
Save your workflow and test it out
0
 
LVL 2

Author Closing Comment

by:rmicone
ID: 33872975
that worked, thanks
0

Featured Post

PRTG Network Monitor: Intuitive Network Monitoring

Network Monitoring is essential to ensure that computer systems and network devices are running. Use PRTG to monitor LANs, servers, websites, applications and devices, bandwidth, virtual environments, remote systems, IoT, and many more. PRTG is easy to set up & use.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Suggested Solutions

Title # Comments Views Activity
Sharrepoint 2010 DB size 2 39
How to create view table directly from sharepoint's database ? 12 62
SharePoint 2013 Blog Template 2 45
Add Context Menu Item 4 57
A question that is asked often, is how to generate sequential numbers in InfoPath Forms. The best way to achieve this is to use a SQL database, along with a stored procedure and a web service to connect Forms Services to the DB. The first thing t…
When installing SharePoint 2010 RTM I came across a strange error, I was getting timeouts during the installation. I searched the web and found the best solution to be found here (http://social.msdn.microsoft.com/Forums/en-US/sharepoint2010genera…
This is used to tweak the memory usage for your computer, it is used for servers more so than workstations but just be careful editing registry settings as it may cause irreversible results. I hold no responsibility for anything you do to the regist…
Two types of users will appreciate AOMEI Backupper Pro: 1 - Those with PCIe drives (and haven't found cloning software that works on them). 2 - Those who want a fast clone of their boot drive (no re-boots needed) and it can clone your drive wh…

806 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question