Solved

How to invite 400+ people to Outlook meeting.

Posted on 2010-09-20
7
3,958 Views
Last Modified: 2012-05-10
Using MS Outlook 2003 SP3 with Exchange Server.  I'm an end-user in a corporation & need to go through our Help Desk re. technical settings etc.

I have 400+ people to invite to an Outlook meeting.
When I paste the 400 email addresses into the Scheduling Tab "Add Others" field, only some of them display in the Scheduling Tab 'All Attendees' column.  However, in the Appointment Tab "To" field they all show up.

1) Any recommendations on how best to handle an invitation for this many people?
2) Do you know the maximum invitees:
a) that can be sent to,
b) whose schedules can be seen, and
c) RSVPs can be tracked?

Thank you!
0
Comment
Question by:633535
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
7 Comments
 
LVL 12

Expert Comment

by:FDiskWizard
ID: 33720569
Hmm, Wow..
The only thing that comes to mind right off the bat is create a distribution list, and add it...
0
 
LVL 12

Accepted Solution

by:
FDiskWizard earned 300 total points
ID: 33720585
Oh, you could also try creating the meeting request and do SAVE-AS  .ICS file. Create an email to all of those people and attach the file.
Just my quick thoughts... untested...
0
 
LVL 6

Assisted Solution

by:jonyelton
jonyelton earned 100 total points
ID: 33720594
Personally, I think your best bet will be to do an online solution for this.  It's pretty cheap.  There are quite a bit of complexities involved, and most likely, your IT department won't let you send it out to this many people.  It's a popular way to thwart spam and viruses, you limit the amount of people things can be emailed to.  Even if your IT department let's you do it, chances are you will be caught by a spam filter to various recipents you send to as they too, will be checking to see how many people the message is sent to.

I can't answer your specific questions, just wanted to give you my thoughts.  Good Luck.
0
Office 365 Training for Admins - 7 Day Trial

Learn how to provision tenants, synchronize on-premise Active Directory, implement Single Sign-On, customize Office deployment, and protect your organization with eDiscovery and DLP policies.  Only from Platform Scholar.

 
LVL 13

Assisted Solution

by:p_nuts
p_nuts earned 100 total points
ID: 33720756
is this internal or external people?

if external than i would go with the ics file. internally use domain groups...
0
 

Author Comment

by:633535
ID: 33720773
It's primarily internal, a few external & not nearly as concerned about them.  Solution really needs to work for the internal addresses.
0
 

Author Comment

by:633535
ID: 33727481
p_nuts - could you explain 'domain groups' please?
0
 

Author Closing Comment

by:633535
ID: 33747232
The proposed solutions did not resolve my problems.  However, they are possible options for future readers looking to resolve this issue. Thanks to the contributors for their time.
0

Featured Post

Office 365 Training for Admins - 7 Day Trial

Learn how to provision tenants, synchronize on-premise Active Directory, implement Single Sign-On, customize Office deployment, and protect your organization with eDiscovery and DLP policies.  Only from Platform Scholar.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

This article describes how to import an Outlook PST file to Office 365 using a third party product to avoid Microsoft's Azure command line tool, saving you time.
Changing a few Outlook Options can help keep you organized!
This video demonstrates how to sync Microsoft Exchange Public Folders with smartphones using CodeTwo Exchange Sync and Exchange ActiveSync. To learn more about CodeTwo Exchange Sync and download the free trial, go to: http://www.codetwo.com/excha…
This video shows how to quickly and easily add an email signature for all users on Exchange 2016. The resulting signature is applied on a server level by Exchange Online. The email signature template has been downloaded from: www.mail-signatures…

717 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question