• Status: Solved
  • Priority: Medium
  • Security: Public
  • Views: 4628
  • Last Modified:

How to invite 400+ people to Outlook meeting.

Using MS Outlook 2003 SP3 with Exchange Server.  I'm an end-user in a corporation & need to go through our Help Desk re. technical settings etc.

I have 400+ people to invite to an Outlook meeting.
When I paste the 400 email addresses into the Scheduling Tab "Add Others" field, only some of them display in the Scheduling Tab 'All Attendees' column.  However, in the Appointment Tab "To" field they all show up.

1) Any recommendations on how best to handle an invitation for this many people?
2) Do you know the maximum invitees:
a) that can be sent to,
b) whose schedules can be seen, and
c) RSVPs can be tracked?

Thank you!
3 Solutions
Hmm, Wow..
The only thing that comes to mind right off the bat is create a distribution list, and add it...
Oh, you could also try creating the meeting request and do SAVE-AS  .ICS file. Create an email to all of those people and attach the file.
Just my quick thoughts... untested...
Personally, I think your best bet will be to do an online solution for this.  It's pretty cheap.  There are quite a bit of complexities involved, and most likely, your IT department won't let you send it out to this many people.  It's a popular way to thwart spam and viruses, you limit the amount of people things can be emailed to.  Even if your IT department let's you do it, chances are you will be caught by a spam filter to various recipents you send to as they too, will be checking to see how many people the message is sent to.

I can't answer your specific questions, just wanted to give you my thoughts.  Good Luck.
Free tool for managing users' photos in Office 365

Easily upload multiple users’ photos to Office 365. Manage them with an intuitive GUI and use handy built-in cropping and resizing options. Link photos with users based on Azure AD attributes. Free tool!

is this internal or external people?

if external than i would go with the ics file. internally use domain groups...
633535Author Commented:
It's primarily internal, a few external & not nearly as concerned about them.  Solution really needs to work for the internal addresses.
633535Author Commented:
p_nuts - could you explain 'domain groups' please?
633535Author Commented:
The proposed solutions did not resolve my problems.  However, they are possible options for future readers looking to resolve this issue. Thanks to the contributors for their time.
Question has a verified solution.

Are you are experiencing a similar issue? Get a personalized answer when you ask a related question.

Have a better answer? Share it in a comment.

Join & Write a Comment

Featured Post

Free Tool: SSL Checker

Scans your site and returns information about your SSL implementation and certificate. Helpful for debugging and validating your SSL configuration.

One of a set of tools we are providing to everyone as a way of saying thank you for being a part of the community.

Tackle projects and never again get stuck behind a technical roadblock.
Join Now