Solved

How to invite 400+ people to Outlook meeting.

Posted on 2010-09-20
7
3,577 Views
Last Modified: 2012-05-10
Using MS Outlook 2003 SP3 with Exchange Server.  I'm an end-user in a corporation & need to go through our Help Desk re. technical settings etc.

I have 400+ people to invite to an Outlook meeting.
When I paste the 400 email addresses into the Scheduling Tab "Add Others" field, only some of them display in the Scheduling Tab 'All Attendees' column.  However, in the Appointment Tab "To" field they all show up.

1) Any recommendations on how best to handle an invitation for this many people?
2) Do you know the maximum invitees:
a) that can be sent to,
b) whose schedules can be seen, and
c) RSVPs can be tracked?

Thank you!
0
Comment
Question by:633535
7 Comments
 
LVL 12

Expert Comment

by:FDiskWizard
ID: 33720569
Hmm, Wow..
The only thing that comes to mind right off the bat is create a distribution list, and add it...
0
 
LVL 12

Accepted Solution

by:
FDiskWizard earned 300 total points
ID: 33720585
Oh, you could also try creating the meeting request and do SAVE-AS  .ICS file. Create an email to all of those people and attach the file.
Just my quick thoughts... untested...
0
 
LVL 6

Assisted Solution

by:jonyelton
jonyelton earned 100 total points
ID: 33720594
Personally, I think your best bet will be to do an online solution for this.  It's pretty cheap.  There are quite a bit of complexities involved, and most likely, your IT department won't let you send it out to this many people.  It's a popular way to thwart spam and viruses, you limit the amount of people things can be emailed to.  Even if your IT department let's you do it, chances are you will be caught by a spam filter to various recipents you send to as they too, will be checking to see how many people the message is sent to.

I can't answer your specific questions, just wanted to give you my thoughts.  Good Luck.
0
Does Powershell have you tied up in knots?

Managing Active Directory does not always have to be complicated.  If you are spending more time trying instead of doing, then it's time to look at something else. For nearly 20 years, AD admins around the world have used one tool for day-to-day AD management: Hyena. Discover why

 
LVL 13

Assisted Solution

by:p_nuts
p_nuts earned 100 total points
ID: 33720756
is this internal or external people?

if external than i would go with the ics file. internally use domain groups...
0
 

Author Comment

by:633535
ID: 33720773
It's primarily internal, a few external & not nearly as concerned about them.  Solution really needs to work for the internal addresses.
0
 

Author Comment

by:633535
ID: 33727481
p_nuts - could you explain 'domain groups' please?
0
 

Author Closing Comment

by:633535
ID: 33747232
The proposed solutions did not resolve my problems.  However, they are possible options for future readers looking to resolve this issue. Thanks to the contributors for their time.
0

Featured Post

Microsoft Certification Exam 74-409

Veeam® is happy to provide the Microsoft community with a study guide prepared by MVP and MCT, Orin Thomas. This guide will take you through each of the exam objectives, helping you to prepare for and pass the examination.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Suggested Solutions

Lotus Notes – formerly IBM Notes – is an email client application, while IBM Domino (earlier Lotus Domino) is an email server. The client possesses a set of features that are even more advanced as compared to that of Outlook. Likewise, IBM Domino is…
Scam emails are a huge burden for many businesses. Spotting one is not always easy. Follow our tips to identify if an email you receive is a scam.
In this Micro Video tutorial you will learn the basics about Database Availability Groups and How to configure one using a live Exchange Server Environment. The video tutorial explains the basics of the Exchange server Database Availability grou…
This Experts Exchange video Micro Tutorial shows how to tell Microsoft Office that a word is NOT spelled correctly. Microsoft Office has a built-in, main dictionary that is shared by Office apps, including Excel, Outlook, PowerPoint, and Word. When …

810 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question