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Microsoft Project 2010 - View multiple projects in cascade

Posted on 2010-09-21
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Last Modified: 2013-11-15
I have multiple single projects that I need to combine into a master cascade style.  I have found two ways to do this:
1. Insert the projects as a subproject
2. Open all the projects required and then go View--> New Window

The main problem I have with these are that my default column arrangement dissapears.  I need to see the projects as they are in their master format, however when I create the main one this way it just dumps in the main default columns.
I have searched the web and support.microsoft.com and cannot find anything of any use.

If anyone knows of a better or more efficient way to do this please let me know.
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Question by:Geneyes008
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Expert Comment

by:leopolde
ID: 33733822
Hi,

I'm not sure if I understood your issue correctly.

I have a question / suggestion to you: have you noticed you can choose the exact view you want to use when you do View -> New Window?
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Author Comment

by:Geneyes008
ID: 33733961
The first issue I have with this is it does not copy the column layout of the already opened projects.  It creates a view with the default setup.
Is there a way to associate the view with the already opened projects and the format they are using?
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leopolde earned 500 total points
ID: 33734722
Yes.  You have at least two options:

1. If the column layout is one you use constantly, you might want to copy it to your Global configuration.  Everything you include in the Global file will be available in every project you open.  You only need to do the following:
   a. Open the project where the column layout exists.
   b. Check the name of the View you are using (the name is in a vertical gray bar on the left, for example: "Gantt Chart").
   c. Check the name of the Table you are using.  Go to View->Tables and take note of the table that is selected (e.g. "Entry").  If none appear selected you might need to click "More Tables" in order to learn which one is actually being used.
   d. Go to File -> Organizer, and the View tab.
   e. Select your project name in the left "Views available in:" and Global.MPT in the right.
   f.  Select the View you want to copy (the one referred in step "b." above) on the left list and press "Copy >>".
   g. Go to the Tables tab.
   h. Ensure your project name is in the left "Tables available in:" and Global.MPT is in the right.
   i. Select the Table you want to copy (the one referred in step "c." above) on the left list and press "Copy >>".
   j.  That's it!  Now you can create your master project the way you explained before, and then select your preferred View (the one you copied to the Global, which includes your chosen column layout).

2. If this column layout is something you only need for this master project, you can follow the following procedure:
   a. Whe you create the master project, take note of the name of the new file (e.g. Project1), and then go the project with the preferred column layout.
   b. Check the name of the View you are using (the name is in a vertical gray bar on the left, for example: "Gantt Chart").
   c. Check the name of the Table you are using.  Go to View->Tables and take note of the table that is selected (e.g. "Entry").
   d. Go to File -> Organizer, and the View tab.
   e. Select your project name in the left "Views available in:" and the name of the master project in the right (e.g. Project1).
   f.  Select the View you want to copy on the left list and press "Copy >>".
   g. Go to the Tables tab.
   h. Ensure your project name is in the left "Tables available in:" and the name of your master project is in the right (e.g. Project1).
   i. Select the Table you want to copy on the left list and press "Copy >>".
   j.  That's it!  Now you can go back to the master project and select your preferred View.
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Expert Comment

by:leopolde
ID: 33755864
Did it work?
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Author Comment

by:Geneyes008
ID: 34340722
It kind of worked, but i am no longer working there and require this so I will award the points to leopoide.
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