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Can you use a BPMN shape in visio to link to another BPMN diagram - if so how

Posted on 2010-09-21
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Last Modified: 2012-08-14
Hi,
I have a lot of process model diagrams in a piece of software that I want to get rid off so am looking at Visio 2010. In these diagrams one of the icon represents a sub process which branches off. I can use the shape but the subprocess could be in another file or another sheet or ideally if possible within the shape itself. Does anyone know if this is possible and how to achieve it as it would be brilliant if this was possibl.
Many thanks
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Question by:goldsmithwilliams
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Expert Comment

by:Scott Helmers
ID: 33733783
To answer your basic question: yes, any Visio shape can be hyperlinked to just about any electronic object. Consequently, a BPMN shape can include a link to a page, or a shape on a page, whether located in the same or a different diagram.

I don't know whether you've actually played with Visio 2010 yet or have just read about it, but one cool feature is the ability to create a subprocess automatically. One way to do this is to select a group of existing shapes and select "make subprocess". Visio will replace the selected shapes with a subprocess shape, create a new page, place the selected shapes on that page, and create a hyperlink from the subprocess shape to the new page.

BTW, be sure to note that you need to buy the Premium edition of Visio 2010 to get the BPMN template (refer to this edition comparison).

Regards,
Scott
 


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Author Comment

by:goldsmithwilliams
ID: 33733811
Thanks Scott. Can you give me an idea on how to do this please?
Cheers
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Scott Helmers earned 500 total points
ID: 33733997
Sure. To do what I described above, drop a selection of BPMN shapes onto a page, then select a subset of them. Click on the Process tab and then on Create from Selection in the Subprocess area of the ribbon. The rest happens automatically.

Alternatively, you can drop a subprocess shape onto the page, select it, then click Link to Existing on the Process tab. You'll be offered the choice of linking to a page in the current drawing or in any other drawing.

There's a
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Expert Comment

by:Scott Helmers
ID: 33734009
There's also the option to select an existing shape, click Create New on the Process tab and Visio will add page to your drawing on which you can then drop shapes for the new subprocess.
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Author Closing Comment

by:goldsmithwilliams
ID: 33734070
Thanks very much, helps a great deal with the mappings. Cheers
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