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How to I setup Outlook to only download Contacts and Calendars, not inbox

Posted on 2010-09-21
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Last Modified: 2012-05-10
I have a situation whereby we need to configure a microsoft outlook client to just download contacts and calendar information from an exchange server. has anyone done this before?
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Question by:aussiecomp
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5 Comments
 
LVL 4

Expert Comment

by:cmartell
ID: 33731653
You could create a new mailbox and then give the user delgate access to the Contacts and Calendar.  Or you can create Contact and Calendar items in Public Folders
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LVL 5

Expert Comment

by:smartsid
ID: 33731665
aussiecomp,
I've never heard of downlaoding only specific folders in outlook. If you wish, you can choose to download only header information for messages.
 
Can you describe the need for this feature. I am pretty sure, there must be some alternatives.  
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Author Comment

by:aussiecomp
ID: 33731686
the customer has a specific need for security purposes, yes this is very unusual...

More info:

Main laptop connnects to a hosted exchange server: ok
iphone connects to hosted exchange server: ok
need second laptop to only have a copy of contacts, calendar and notes: no mail folders (connects to an alternate pop server)
I have tried syncing the iphone with the second laptop and the notes and contacts come across ok
The calendar however does not. It creates a new calendar in outlook (tried this with outlook 2007, 2010) and does not sync the required info
The only alternative that I can see is to sync outlook with the exchange server information minus the mail data... I hope this helps cause I'm stuck
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LVL 5

Expert Comment

by:smartsid
ID: 33731736
With same credentials on both laoptops, this seems very difficult.
Sugegsted Solution
 
1. Create another account for login to Secondary Laptop
2. assign permission to that account on calendar and conatct folders of the mailbox
3. Configure Outlook for the new account created on secondary laptop
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Accepted Solution

by:
aussiecomp earned 0 total points
ID: 33826988
Hi Guys thanks for your help on this one. I was able to work around this issue by using Plaxo to sync the required information (calendar and contacts only) between the two computers. Seems to be working ok in this configuration so will stick with it. thanks again for all of your help!
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