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How to print 2007 Visio document's Shape Data

Posted on 2010-09-22
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Last Modified: 2012-06-27
I am a brand new Visio user.

I have a Visio 2007 document that has a Topology (diagram) and associated shape data for each of the shapes (servers, desktops, etc) .

How do I print out the Topology AND the shape data please?

Thank you,  Marc
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Question by:marcustibesar
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Expert Comment

by:Scott Helmers
ID: 33740238
The answer generally requires two steps:

1) You can print any Visio diagram merely by selecting File>Print from the main menu. If you want to adjust how the logical page, i.e., the drawing page, prints on your printer paper, select File>Page Setup first and use the Print Setup and Page Size tabs.

2) The easiest way to print shape data is to use Visio's reporting capability. Select Data>Reports from the main menu. You're probably better off starting with one of the predefined reports (there should be at least one) to see what it produces. (You'll notice that you can send the report output to a web page, to Excel, to XML or you can drop the report onto the Visio drawing page.) To modify one of the existing reports, select the report name, then click the Modify button instead of the Run button.

Regards,
Scott
 
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Author Comment

by:marcustibesar
ID: 33743921
Hi Scott,

So there is no way to print the diagram and the corresponding shape date onto the same page?

Thank you,

Marc
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LVL 30

Accepted Solution

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Scott Helmers earned 500 total points
ID: 33744742
If you run a report and choose "Visio shape" as the output type, Visio will drop the report output directly onto the drawing page as just another shape. You can then position it wherever you'd like and print the page.
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Author Closing Comment

by:marcustibesar
ID: 33744857
Oh yah baby - now you're talking!
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