Solved

Outlook always sets the archive bit on PST files

Posted on 2010-09-23
10
808 Views
Last Modified: 2013-12-01
I have noticed that whenever a user opens Outlook it immediately changes the modified date on all attached PST files and sets the archive bit on them.

Why would it do this? It means that I am backing up every PST file every night regardless of any changes.
0
Comment
Question by:edz_pgt
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 4
  • 4
  • 2
10 Comments
 
LVL 7

Expert Comment

by:myhc
ID: 33749088
is this a problem, how are you backing them up..?? do you not do full backups..
0
 
LVL 1

Author Comment

by:edz_pgt
ID: 33749100
Yes, it's a problem as the backups are online backups charged per GB of data. It's supposed to be a bit backup only patching the PST files as and when necessary.
 
0
 
LVL 7

Expert Comment

by:myhc
ID: 33749138
ah i see... let me think.
0
The Eight Noble Truths of Backup and Recovery

How can IT departments tackle the challenges of a Big Data world? This white paper provides a roadmap to success and helps companies ensure that all their data is safe and secure, no matter if it resides on-premise with physical or virtual machines or in the cloud.

 
LVL 7

Expert Comment

by:myhc
ID: 33749218
thinking over and i'm no closer. i don't think your going to be able to change this.  You could deny write, but thats an issue when you want to write an email into pst. you might want to disconnect them every time. not really that good.

Or if you can change the backup to exclude them and back them up manually, or weekly.  all messy. but take your pick. lol Sorry !!!


maybe someone else has a better idea?  I would be interested as we are going to doing this at work next year.. can i ask what company you use?
0
 
LVL 1

Author Comment

by:edz_pgt
ID: 33749286
Well, actually, I am that company!
I provide a managed (as in, it's checked every day, manually!) online backup solution to compliment the IT support and other related services. I'm not out to con people and this is why I'm trying to find a better way of backing up this client's PST files. My web site: http://www.yourcomputerdepartment.co.uk (Don't look at the online backups page though - as of writing this it's well out of date and talks about systems I no longer install!)
I may have to resort to excluding these files and then running a seperate monthly backup job for them.
0
 
LVL 7

Accepted Solution

by:
myhc earned 500 total points
ID: 33749370
cool, where you based. I need a job. lol

anyway i think your going to have to exclude pst files. or make them pay the price. it's not your problem really. it's microsofts
0
 
LVL 7

Expert Comment

by:GillesT
ID: 33751656
To backup PST file, you can try BackupMyFolder! or PSTStation Corporate (http://www.addonmail.com)
This product allows to backup while Outlook is opened and only new messages are backup (it isn't a copy of the file but a copy of new messages inside the file).
PSTStation Corporate can manage several backup jobs and allows to manage archive bit. With this product (a corporate product !), an administrator can configure a job to backup each day without managing the archive bit, and (for example) each months a full backup. Then you can ask your external backup engine to backup the "backup of your PST created by PSTSTation Corporate".
With this kind of configuration, the backup is in two files, one big saved each months on your external backup and another PST file smaller that contains message received and sent during the current month.
0
 
LVL 1

Author Comment

by:edz_pgt
ID: 33752164
Thanks for the suggestion of "BackupMyFolder".
I've just tested it and unfortunately, it does the same thing. It creates an incremental backup file, which is great. Trouble is, next time is does a backup, it stamps teh backup file's date & time even if there's nothing new to write to it. So, where I might have decided to backup the backup files, I'd be in exactly the same situation as before. ie The backup PST files would get backed up every time regardless of any changes.
Any more ideas?
0
 
LVL 7

Expert Comment

by:GillesT
ID: 33752709
You are right, the next version of BackupMyFolder will not open the backup PST (as PSTSTation Corporate does). This version will be available in October
0
 
LVL 1

Author Closing Comment

by:edz_pgt
ID: 33912803
Thanks - looks like an MS problem like you say. Shame there's no obvious way around it though.
0

Featured Post

Free Tool: ZipGrep

ZipGrep is a utility that can list and search zip (.war, .ear, .jar, etc) archives for text patterns, without the need to extract the archive's contents.

One of a set of tools we're offering as a way to say thank you for being a part of the community.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

What does UTC stand for?  “Coordinated Universal Time” – Think of this as the true time on Planet Earth that never changes with the exception of minor leap seconds here and there to account for the changes in the planet's rotation.   What does th…
Is your Office 365 signature not working the way you want it to? Are signature updates taking up too much of your time? Let's run through the most common problems that an IT administrator can encounter when dealing with Office 365 email signatures.
This tutorial will walk an individual through locating and launching the BEUtility application to properly change the service account username and\or password in situation where it may be necessary or where the password has been inadvertently change…
This tutorial will walk an individual through the process of installing of Data Protection Manager on a server running Windows Server 2012 R2, including the prerequisites. Microsoft .Net 3.5 is required. To install this feature, go to Server Manager…

738 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question