Create shared contacts in SBS 2008 with Exchange 2007"

southray
southray used Ask the Experts™
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We have sbs 2008 with exchange 2007 SP3.  I have been searching the web for a way to create a shared contacts folder where users can add and edit contacts that everyone can see.  Is there a guide on the web for doing this?  I can go to the toolbox and create a public folder under default public folders but that is it.  How do I get this public folder to hold contacts that can be seen in outlook?  How can I modify permissions so that some users can't delete contacts.  Im sure there is a guide on the internet somewhere but I can't seem to come up with the right query to find it.

TIA
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Commented:
Use your Outlook client to create a new public folder, give it a name and choose Contacts from the drop-down box.
Right click the newly created folder and choose properties, and then click the tab permissions and set your permissions to your liking.

Good Luck

Author

Commented:
Is it possible to create the shared contact folder directly in Exchange?  The reason we are doing it is for BES Server Express and it wont recognize the shared contact folder when it is shared in outlook.

Commented:
You are not supposed to share it in Outlook, but create it under the Public Folder -> All Public Folders tree then it will be created on the Exchange server and not in your users mailbox.
When you use the Public Folder Management Console to create a PF you are not given the options to choose what type of elements the PF is containing.
Public-Folders.JPG
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Author

Commented:
Thanks.  Now we have a permissions problem.  Where do we grant users the permissions to create public folders?  When I go into the exchange management console, there is no place to set permissions under the public folder manager.

Thanks for all your help  

Author

Commented:
Actually got permissions set through Exchange shell.  Last question with all of this:  Can you get the public contacts to show up under contacts instead of having to navigate through the entire public folders tree?  We need to copy three thousand contacts there.  Since it is not under contacts, when you drag and drop contacts they are "cut and pasted" instead of copied.

Thanks Again
Commented:
Right click, drag and drop gives you the option to copy I believe.
To make it show as an Outlook address book, right click the newly created folder, properties, the tab Outlook Addressbook, check the box for "Show as e-mail address book" (Not sure on the correct English wording, since this is just translated from my Norwegian Outlook client, but it shouldnt be far of :)

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