Best Way to Block Out of Office Replies When Sending Mass Emails

Methodman85
Methodman85 used Ask the Experts™
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Hello,

I have multiple users that need to send mass company wide emails. What's the best way to stop them from getting Out of Office replies when they send out these announcements?

Thanks
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Well if they don't want any replies they can set the reply to option to a separate mail address.  Or they can generate a temporary rule up that deletes or moves the mail elsewhere.

Option 1:
In the email before being sent
click on the "Options" button.
Check the box that says "Have replies sent to:"  and select a name or null account.
Send message

Options 2:
In the Outlook application
Click Tools -> Rules and Alerts
Click "New Rule"
Click "Next"
Check Only these boxes:
    - Sent only to me
    - With Specific Words in the subject or body
         - Click the link in the "Rule Description" part and type in   Out of Office:
             (Including the ":")
Determine what you want to do with them message
   - i.e. delete move copy etc..
Click "Next"
Add any exceptions that you'd like
Click "Next"
Click "Finish"
Rick FeeMessaging Engineer - Disaster Recovery Engineer

Commented:
If this is Exchange 2007 or 2010 you can create a transport rule to block these.

Commented:
If it's 2003 server you could try this.

http://support.microsoft.com/kb/825370
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Author

Commented:
Yes I was thinking transport Rule. I'm on 2007.

Would this work.

"From users Inside the organization

Author

Commented:
"From users inside the organization
and send to users inside the organization
and when the Subject field contains "Out Of Office AutoReply"
silently drop the message"

Is there anything else I should add?
Is the message only going to Outlook/Exchange users?

Either way you may want to remove the "AutoReply" out of the line as some versions didn't include that word in the Subject.  Also, most other types of mail clients only reply with "Out Of Office".
Rick FeeMessaging Engineer - Disaster Recovery Engineer
Commented:
Actually I think you want to set the condition to "when the Subject field contains text patterns"  set the text pattern to that of Out of Office would reply with...
Then for your action you choose what will best for your org...you can drop it or reroute it...etc

Author

Commented:
For some reason this is not working. I'm still getting my test accounts out of office emails.

Author

Commented:
I changed the text pattern to "Out of", and it started to work. Very strange.

Author

Commented:
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