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How to setup activex tickbox in word 2007 footer

Posted on 2010-11-08
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Last Modified: 2012-05-10
Hello,

We are currently updating Word templates of which several use checkboxes that need to be ticked by the user. These have been placed in the footer to keep the layout of the word document tidy. However for a user to be able to select the checkbox they must double click on the checkbox (which puts the document in draft view) and then select the checkbox to put the tick inside. They then must go to the view tab to put the document back into print layout view to continue creating their document.

Obviously this isn't ideal. What is the best workaround to enable these checkboxes to be selected with one click without the page view changing, whilst keeping these checkboxes down the bottom of the page?

Thank you.
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Question by:helpsp
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lwebber earned 500 total points
ID: 34093125
I don't know why your view would change from Draft to Print Layout just because you open the footer. And you should be able to move between the footer and the regular document simply by double-clicking. If I understand correctly, the user double-clicks to enter the footer, clicks the checkbox, then double-clicks to get back into the body of the document. You want to reduce it all to a single click of the checkbox.

If the checkbox absolutely, positively has to stay in the footer, then the only way you can reduce this to one single solitary click is to run an AutoOpen or AutoNew macro that puts up a dialog box with the checkboxes in them. In the macro code, as soon as the user clicks the dialog box checbox, the dialog closes and the macro sets the value of the footer checkbox programmatically. The user experience would be: open document and click the checkbox (in the dialog box that just magically opened).

One problem with this is that the user would have to respond to the dialog box at the very outset. Presumably with the way you have it now, the user could do other work on the document first, then go in and click the checkbox. Dunno if that's a big deal.

Frankly, I think this is one where you should say to the users, "Hey -- it's a couple of double-clicks. Get over it. Our company would be better off having me work on more important things than this."

Easy for me to say.  :-)
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by:helpsp
helpsp earned 0 total points
ID: 34132190
Thanks for helping me confirm what I was thinking.

I had a play around again and found that inserting a table with these check boxes setup and then anchoring this object down the page with the option "move with text" unselected could provide us with the layout we required.

Thanks for the help.
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Author Closing Comment

by:helpsp
ID: 34171264
that inserting a table with these check boxes setup and then anchoring this object down the page with the option "move with text" unselected could provide us with the layout we required.
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