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outlook 2007 out of office - setup specific recipients

Posted on 2010-11-11
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Users are connected to Exchange Server 2003 Standard with Outlook 2007.  How do I setup an Outlook out of office reply that is only sent to external email senders?  We want to exclude sending the reply to senders on our local domain.  
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Question by:steuby33
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by:javajws
ID: 34111216
You can do this through webmail in Exchange 2007.  Open your webmail site.  Select the options button in the top right of the screen.  Select "Out of the Office" and you will see the option to only send out of the office messages to external senders.
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by:javajws
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Note this article if you are using an Outlook version prior to Outlook 2007 with Exchange 2007:
http://msexchangeteam.com/archive/2007/04/04/437544.aspx

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by:steuby33
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THanks for your quick replies.  We're using Exchange 2003 with Outlook 2007.  
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javajws earned 500 total points
ID: 34117645
Maybe you can setup a new Internet Message Format for just your "internal domain" that turns off the "Allow Out of the Office" responses.  See below.  You would want to do the opposite...for just your domain (instead of the *).  You would also need the * to allow external email to flow.  So you should have two Internet Message Formats.  One for internal and one external.

No guarantees that it works, but it makes sense that it would.

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To enable out-of-office reply messages to the Internet, follow these steps:

1.Start Exchange System Manager.
2.Double-click Global Settings, and then click Internet Message Formats.
3.In the details pane, right-click a domain name, and then click Properties.

Note By default, "*" is the SMTP domain.

4.In the Default Properties dialog box, click Advanced, and then click to select the Allow out of office responses check box.

This allows out-of-office reply messages to be sent under this SMTP policy.
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