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How do I specify what a Managed Folder Mailbox Policy does?

Posted on 2010-11-11
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Last Modified: 2012-05-10
Running SBS 2008 Standard with Exchange 2007 Server, fully patched.

I know how to create a Managed Folder Mailbox Policy and apply it to a mailbox. In this case it's my journaling mailbox; I want to delete anything over 60 days old from the Inbox.

So I create a policy named "Delete over 60 days old", add Inbox to the managed folders associated with that policy, and apply the policy to the journaling mailbox in Messaging Records Management. But nowhere do I specify what is to be done? Is Exchange supposed to figure that out from the name of the policy?

On the Managed Default Folders tab, I can specify a Managed Content Setting with a retention period of 40 days. But there doesn't seem to be any way to tell Exchange what mailbox that applies to.

I gotta be missing something here ...
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Question by:JonFleming
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8 Comments
 
LVL 5

Expert Comment

by:jawad1481
ID: 34120666
Hello,

I hope this link will help you.
http://social.technet.microsoft.com/Forums/en/exchangesvradmin/thread/ff1c1c14-ce4b-4556-80cf-05095873dec3 

let me know.

Regards,
jawad
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Author Comment

by:JonFleming
ID: 34121777
Link is dead.
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LVL 5

Expert Comment

by:jawad1481
ID: 34127465
Hello,

I apologize. Try out these links:

Apply a Retention Policy to Mailboxes
http://technet.microsoft.com/en-us/library/dd298052.aspx

MRM Exchange 2010
http://www.howexchangeworks.com/2010/06/message-records-management-mrm-changes.html

Messaging Records Management Terminology in Exchange 2010
http://technet.microsoft.com/en-us/library/bb408414.aspx

Understanding Retention Tags and Retention Policies
http://technet.microsoft.com/en-us/library/dd297955.aspx

Let me know.

Regards,
Jawad
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Author Comment

by:JonFleming
ID: 34128251
Most of that has to do with Exchange 2010, which I believe manages mailboxes differently from Exchange 2007. I'm using SBS 2008 Standard and am therefore using Exchange 2007. I see How to Create a Managed Folder Mailbox Policy which doesn't mention anywhere specifying what the friggin' policy does; all you can supply is a name and link it to some folders. I also see How to Create Managed Content Settings, which allows me to set a retention time but I can't find any way to link that Managed Content Setting to one mailbox and not to others.
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Author Comment

by:JonFleming
ID: 34147593
Gee, can nobody tell me what a Managed Folder Mailbox policy actually does? Or to what mailboxes a Managed Content Setting applies? thought those would be a fairly simple questions.
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LVL 5

Expert Comment

by:jawad1481
ID: 34147790
Hello,

Can you explain in simple - easy language what are you tryng to achieve...in terms o task..
give me the action plan.. i will send you the screen shots how to do and what ?

sounds good ?

Regards,
:)
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Accepted Solution

by:
JonFleming earned 0 total points
ID: 34159528
I got my answer on another forum.

My journaling mailbox is 10 GB. I don't need to keep any messages in there over 31 days old, so I want to automatically delete mesages older than 40 days. I am told that I create a Managed Content Setting and apply it to the Inbox Managed Default Folder. It seems that nowhere is it documented that this actually does nothing to anyone's inbox. Then I create a Managed Folder Mailbox Policy and add the Inbox to it and apply that Managed Folder Mailbox Policy to the journaling mailbox. It appears that it's like pulling teeth to get this information, and it appears to be undocumented.
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Author Closing Comment

by:JonFleming
ID: 34221191
Found the answer in another forum
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