How do I specify what a Managed Folder Mailbox Policy does?

Posted on 2010-11-11
Medium Priority
Last Modified: 2012-05-10
Running SBS 2008 Standard with Exchange 2007 Server, fully patched.

I know how to create a Managed Folder Mailbox Policy and apply it to a mailbox. In this case it's my journaling mailbox; I want to delete anything over 60 days old from the Inbox.

So I create a policy named "Delete over 60 days old", add Inbox to the managed folders associated with that policy, and apply the policy to the journaling mailbox in Messaging Records Management. But nowhere do I specify what is to be done? Is Exchange supposed to figure that out from the name of the policy?

On the Managed Default Folders tab, I can specify a Managed Content Setting with a retention period of 40 days. But there doesn't seem to be any way to tell Exchange what mailbox that applies to.

I gotta be missing something here ...
Question by:JonFleming
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 5
  • 3

Expert Comment

ID: 34120666

I hope this link will help you.

let me know.


Author Comment

ID: 34121777
Link is dead.

Expert Comment

ID: 34127465

I apologize. Try out these links:

Apply a Retention Policy to Mailboxes

MRM Exchange 2010

Messaging Records Management Terminology in Exchange 2010

Understanding Retention Tags and Retention Policies

Let me know.

Has Powershell sent you back into the Stone Age?

If managing Active Directory using Windows Powershell® is making you feel like you stepped back in time, you are not alone.  For nearly 20 years, AD admins around the world have used one tool for day-to-day AD management: Hyena. Discover why.


Author Comment

ID: 34128251
Most of that has to do with Exchange 2010, which I believe manages mailboxes differently from Exchange 2007. I'm using SBS 2008 Standard and am therefore using Exchange 2007. I see How to Create a Managed Folder Mailbox Policy which doesn't mention anywhere specifying what the friggin' policy does; all you can supply is a name and link it to some folders. I also see How to Create Managed Content Settings, which allows me to set a retention time but I can't find any way to link that Managed Content Setting to one mailbox and not to others.

Author Comment

ID: 34147593
Gee, can nobody tell me what a Managed Folder Mailbox policy actually does? Or to what mailboxes a Managed Content Setting applies? thought those would be a fairly simple questions.

Expert Comment

ID: 34147790

Can you explain in simple - easy language what are you tryng to achieve...in terms o task..
give me the action plan.. i will send you the screen shots how to do and what ?

sounds good ?


Accepted Solution

JonFleming earned 0 total points
ID: 34159528
I got my answer on another forum.

My journaling mailbox is 10 GB. I don't need to keep any messages in there over 31 days old, so I want to automatically delete mesages older than 40 days. I am told that I create a Managed Content Setting and apply it to the Inbox Managed Default Folder. It seems that nowhere is it documented that this actually does nothing to anyone's inbox. Then I create a Managed Folder Mailbox Policy and add the Inbox to it and apply that Managed Folder Mailbox Policy to the journaling mailbox. It appears that it's like pulling teeth to get this information, and it appears to be undocumented.

Author Closing Comment

ID: 34221191
Found the answer in another forum

Featured Post

Industry Leaders: We Want Your Opinion!

We value your feedback.

Take our survey and automatically be enter to win anyone of the following:
Yeti Cooler, Amazon eGift Card, and Movie eGift Card!

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Learn to move / copy / export exchange contacts to iPhone without using any software. Also see the issues in configuration of exchange with iPhone to migrate contacts.
A list of top three free exchange EDB viewers that helps the user to extract a mailbox from an unmounted .edb file and get a clear preview of all emails & other items with just a single click on mailboxes.
In this Micro Video tutorial you will learn the basics about Database Availability Groups and How to configure one using a live Exchange Server Environment. The video tutorial explains the basics of the Exchange server Database Availability grou…
This video shows how to quickly and easily add an email signature for all users on Exchange 2016. The resulting signature is applied on a server level by Exchange Online. The email signature template has been downloaded from: www.mail-signatures…
Suggested Courses

777 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question