We help IT Professionals succeed at work.

Printing Requirements

302 Views
Last Modified: 2012-05-10
I need a solution for printing requirements in a networked computing environment. A handful of employees require their own printers because they print confidential reports and letters, and every employee needs access to fast, high-quality text printing.  They will be using Laser printers because they work great for business text and graphics. The accounting department uses some multipart forms to print invoices and purchase orders.  What do you recommend for each of these printing needs?  What configurations should I consider for specific departments and for general printing needs?  
Comment
Watch Question

CERTIFIED EXPERT

Commented:
Some general rules: use lasers only (colour or mono) and make sure they come with a network port. Even for those employees that need their own printer I would not suggest a USB connection. USB printers will cause problems at some time; many are GDI printers and eventually drivers will be unavailable for them; and with networked printers you can collect printer statistics and do printer setup and troubleshooting over the network. If security needs to be very strict you can always set the printer up to only accept data from specific IP addresses (e.g. the user and the administrator).

The departmental printers should either be a copier/printer or a high performance laser. The local printers can be small lasers. Finally, to print on your multi-part stationery you require a dot-matrix printer.

For the lasers & copiers, look at Xerox and HP. For the small printers, the same brands again and also at Samsung. For dot-matrix printers, try Epson or Oki.

If you can give some more detailed specs (i.e. speed, colour/mono, number of trays, duplexing, paper size) we may be able to offer more specific suggestions.
CERTIFIED EXPERT

Commented:
Analyze your printing and supply costs and look into 1 or 2 bigger workgroup multifunction machines.  You may be able to save your company money in the long run.  We have 21 Xerox Workcentre machines and they work great.  Confidential prints can be handled by   using the secure print feature.  The accounting department should get a dedicated printer for invoices, checks , etc.
This one is on us!
(Get your first solution completely free - no credit card required)
UNLOCK SOLUTION

Author

Commented:
Your suggestions for Printers was very helpful.  I currently do not know how much is being printed at present, I still need to run the numbers.
Thanks for the feedback. I'd run a trial on one of the various solutions. There are few out there, but you could try Pcounter, PrintAudit or Papercut - most have trials but these are often the easier to set up initially.

It's important to get the colour vs mono statistics as these may effect the decision on devices.
CERTIFIED EXPERT

Commented:
If you do pursue a lease on several machines, make sure to get competitive quotes from Ricoh, Xerox, etc and use one quote to get the other to drop their prices.  If you are in the MIdwest, prices for black prints should be around $.0059  and color around $.06.    If you look for features like hole punches etc, you can save money by only putting hole punching ability on one machine... assuming you do not use that feature a lot.
Those prices seem in keeping with general prices I hear about in the UK.

Definitely only get stapling/hole punchers where needed - if a user selects hole punching but releases it on a device where there isn't one the job will still print but not be punched.

Put signs on the devices which have the extra features, easy to see labels work well :-)
CERTIFIED EXPERT

Commented:
I should clarify, when I say Midwest, I am referring to MIdwest USA (Ohio, Indiana etc)  Sorry for the confusion  :-)

Gain unlimited access to on-demand training courses with an Experts Exchange subscription.

Get Access
Why Experts Exchange?

Experts Exchange always has the answer, or at the least points me in the correct direction! It is like having another employee that is extremely experienced.

Jim Murphy
Programmer at Smart IT Solutions

When asked, what has been your best career decision?

Deciding to stick with EE.

Mohamed Asif
Technical Department Head

Being involved with EE helped me to grow personally and professionally.

Carl Webster
CTP, Sr Infrastructure Consultant
Empower Your Career
Did You Know?

We've partnered with two important charities to provide clean water and computer science education to those who need it most. READ MORE

Ask ANY Question

Connect with Certified Experts to gain insight and support on specific technology challenges including:

  • Troubleshooting
  • Research
  • Professional Opinions
Unlock the solution to this question.
Join our community and discover your potential

Experts Exchange is the only place where you can interact directly with leading experts in the technology field. Become a member today and access the collective knowledge of thousands of technology experts.

*This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.

OR

Please enter a first name

Please enter a last name

8+ characters (letters, numbers, and a symbol)

By clicking, you agree to the Terms of Use and Privacy Policy.