Access Macro to Output an Excel Dynamic Filename based on a stored field value.

This will pull from a field named 'deptvalue' and place it in your excel file output name.  The current code will save the file in the location C:\folder\ with the name testfile_ followed by the 'deptvalue' but can be changed with your needs.

-------
 

On Error GoTo namefile1_Err

    Dim deptname As String
    deptname = Me.deptvalue
    
    DoCmd.OutputTo acOutputTable, "Table1", "Excel97-Excel2003Workbook(*.xls)", "C:\folder\testfile_" & deptvalue & ".xls", False, "", 0, acExportQualityPrint


namefile1_Exit:
    Exit Sub

namefile1_Err:
    MsgBox Error$
    Resume namefile1_Exit

Select allOpen in new window

although I was trying to do it in a macro, I thank you for this approach.  Code is better than a macro.  One question: do I put this on a blank form or what type of object/event?  I want this to happen automatically after some other steps have run.

You can have this run after whatever the other steps are that happen first. If the prior steps are in code just add this after that code.

Thanks.  Unfortunately, the other steps are in a macro... but can I place it in a RunCode action on my existing macro?  Sorry to be so dense.

As expected, I have something confused in this process.  I created a module called Archive_Detail in which I placed and attempted to modify your code.  I can't figure out how it would know what table the field DOC_DEPT_CD would be located.  I tried using the table name instead of Me. but the editor didn't like it.

Option Compare Database
On Error GoTo namefile1_Err

    Dim deptname As String
    deptname = Me.DOC_DEPT_CD
    
    DoCmd.OutputTo acOutputTable, "0_Results", "Excel97-Excel2003Workbook(*.xls)", "S:\QAB\Shared\_DATASPIKE\testfile_" & DOC_DEPT_CD & ".xls", False, "", 0, acExportQualityPrint

namefile1_Exit:
    Exit Sub

namefile1_Err:
    MsgBox Error$
    Resume namefile1_Exit

Select allOpen in new window

Are you running this in a form?

Is there more than one value of OC_DEPT_CD in the table?  If so how do you choose with value of the variable in the table you want for the file name?

Excellent question, but its far more simple than that.  The table is a download from another system that runs for one department at a time.  I can ouput a single occurance of the dept value into a one-column, one row table which would be a good place.  Table and Field are as follows: "[DEPT].[DOC_DEPT_CD]"

I could run the code as an OnClose event in a form or an OnOpen event on a report.