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Disable reminder from other people

Posted on 2010-11-16
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Last Modified: 2012-05-10
After i accept meeting invitations from other people, reminders pop up sometimes.
How can i just disable all reminders from other people but not affect my own remider?
Thank you.
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Question by:dickchan
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Expert Comment

by:David Lee
ID: 34143718
Hi, dickchan.

Are we talking just about appointments or all items?
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Author Comment

by:dickchan
ID: 34152649
Just appointments
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LVL 76

Expert Comment

by:David Lee
ID: 34153519
I can do it with a bit of scripting.  If that's an option, then I can post the code and instructions for using it.
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Author Comment

by:dickchan
ID: 34153620
Nice, please advise.
Thank you.
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LVL 76

Accepted Solution

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David Lee earned 500 total points
ID: 34153678
Here's the code for doing this.  Follow these instructions to use it.

1.  Start Outlook
2.  Click Tools > Macro > Visual Basic Editor
3.  If not already expanded, expand Microsoft Office Outlook Objects and click on ThisOutlookSession
4.  Copy the code from the Code Snippet box and paste it into the right-hand pane of Outlook's VB Editor window
5.  Edit the code as needed.  I included comment lines wherever something needs to or can change
6.  Click the diskette icon on the toolbar to save the changes
7.  Close the VB Editor
8.  Click Tools > Trust Center
9.  Click Macro Security
10. Set Macro Security to "Warnings for all macros"
11. Click OK
12. Close Outlook
13. Start Outlook.  Outlook will display a dialog-box warning that ThisOutlookSession contains macros and asking if you want to allow them to run.  Say yes.

This works by monitoring the calendar for items being added.  When the code sees an item being added it checks to see if the organizer, the person that created the appointment, is the same person who is signed into Outlook.  If the two don't match, then it clears the reminder.  
Dim WithEvents olkCalendar As Outlook.Items

Private Sub Application_Quit()
    Set olkCalendar = Nothing
End Sub

Private Sub Application_Startup()
    Set olkCalendar = Session.GetDefaultFolder(olFolderCalendar).Items
End Sub

Private Sub olkCalendar_ItemAdd(ByVal Item As Object)
    If Item.Organizer <> Session.CurrentUser Then
        Item.ReminderSet = False
        Item.Save
    End If
End Sub

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