Solved

How do I create shared contact lists in Exchange 2010

Posted on 2010-11-18
6
2,647 Views
Last Modified: 2013-02-12
I have a server with Exchange 2010 on it.

I would like to make shared contact lists for the users, and I would like a selection of users to maintain the lists via shared folders in outlook.
The contacts must be visible in "to" in outlook, and I don't have a clue how to do this.

Any idea?
0
Comment
Question by:Ring1
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 3
  • 2
6 Comments
 
LVL 17

Expert Comment

by:sgsm81
ID: 34170929
0
 

Author Comment

by:Ring1
ID: 34171028
Yes, I was planning to use public folders, but I havent treaded a lot into public folders in general, and I wish there was a "Create public folder wizard" that could solve this easily.... :)

What I am looking for, is a nice step-by-step to do exactly what I want, which is to create this contact list public folder, set the right permissions in the right places and make it available to outlook contacts.
0
 
LVL 23

Accepted Solution

by:
ormerodrutter earned 500 total points
ID: 34171430
Create a PF is very easy, you can do this in Outlook if you wish.

Once you expand All Public Folders, you can create a new PF, call it whatever you want. Make sure you select what does the folder contains (i.e. in your case Contact Items).

Once it is created you can assign permissions, by right click and choose properties, then go to the Permission tab. You can add users or groups and assign appropriate permissions. Maybe assigning yourself as the "owner", some other admin staff as "publishing editor". For those people who only need read access, you can assign "reviewer" permission to the Default group.

Hope this helps. I am assuming you are the domain admin of course.
0
Comparison of Amazon Drive, Google Drive, OneDrive

What is Best for Backup: Amazon Drive, Google Drive or MS OneDrive? In this free whitepaper we look at their performance, pricing, and platform availability to help you decide which cloud drive is right for your situation. Download and read the results of our testing for free!

 

Author Comment

by:Ring1
ID: 34171447
Hi Ormerodrutter,

thank you for that input.

Yes, we are the admins of the domain.
I have used exchange for ages, but really not used public folders much.

Is it also possible to make the contact lists available through outlook, so that when I send an email I can choose from the shared contact list?
0
 
LVL 23

Assisted Solution

by:ormerodrutter
ormerodrutter earned 500 total points
ID: 34171535

Have a look at this link, which includes a detailed explanation of how to create, manage and send from a PF contact list.

http://www.msexchange.org/tutorials/MF018.html

Mind you that in different versino of Outlook field names may be different, but principle is the same.
0
 

Author Comment

by:Ring1
ID: 34171982
Nice...

thank you :)
0

Featured Post

Are your AD admin tools letting you down?

Managing Active Directory can get complicated.  Often, the native tools for managing AD are just not up to the task.  The largest Active Directory installations in the world have relied on one tool to manage their day-to-day administration tasks: Hyena. Start your trial today.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

In this step by step procedure, you will come to know the details of creating an Outlook meeting in 2007, 2010, 2013 & 2016.
When you have clients or friends from around the world, it becomes a challenge to arrange a meeting or effectively manage your time. This is where Outlook's capability to show 2 time zones in one calendar comes in handy.
In this video we show how to create a mailbox database in Exchange 2013. We show this process by using the Exchange Admin Center. Log into Exchange Admin Center.: First we need to log into the Exchange Admin Center. Navigate to the Servers >> Data…
To add imagery to an HTML email signature, you have two options available to you. You can either add a logo/image by embedding it directly into the signature or hosting it externally and linking to it. The vast majority of email clients display l…

751 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question