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Outlook 2007 Synchronization Filtering Options

Posted on 2010-11-19
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Last Modified: 2012-08-13
Hello,
    I am attempting to utilize Outlook 2007 Synchronization Filtering in conjunction with Cached mode and an Exchange 2007 SP2 server.
I can filter by Received, on or after, <DD/MM/YYYY) just fine.
However, I would like to be able to filter by Older Than. I cannot find such an item as is found in the AutoArchive process.
I  hoped to find it at the main page for Synchronization (see attached screenshot), but the Time: fields are grayed out.
How can I enable access for these fields or is there another way to use Synchronization Filters using an Older Than method?   Outlook 2007 Sync Filter Time: option unavailable
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Question by:NetManaged
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tstritof earned 50 total points
ID: 34183543
Hi,

this might give you some ideas :) Examples are composed based on custom Search Folders I created for my mail but the filter should be applicable to your situation too.

First of all - go to the Advanced tab.

In the bottom part of the screen choose the field you would like to use in your criteria by selecting it from the multi-level drop down you get when clicking the Field button (there's a group of Date/Time fields that might be useful to you).

After you select the field choose the appropriate value in Condition and enter the apropriate value in Value. After you define the rule click on Add To List button to add it to the list of filter rules.

So far - I didn't help you much :). However, here comes "the gold". When you work with date filters (e.g. when you choose On or after) Outlook is quite "intelligent" regarding the actual value you can enter in a Value box. Below are the images of criteria used in my mail search folders:

1) Mail older than 3 months.
 Outlook filter - mail older than 3 months.
2) Mail in last 3 months.
 Outlook filter - mail in last 3 months.
Some other examples of values in date filters that Outlook understands are "7 days from now" or "2 weeks ago". You can experiment with this to get what you want.

Hope this helps.

Regards,
Tomislav
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Author Closing Comment

by:NetManaged
ID: 34234773
Oh yeah! Whoo! What I was looking for! A rolling synchronization filter!
Thanks Tomislav!
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