Go Premium for a chance to win a PS4. Enter to Win

x
?
Solved

Outlook Auto Archive versus Exchange system policy

Posted on 2010-11-24
9
Medium Priority
?
658 Views
Last Modified: 2012-06-21
I'm needing to delete emails that are older than 3 months.  As I understand this is easily done via Outlook's auto archive feature, however, I would really like to do this on the server.  Does Outlook have to be open for Auto Archive to run?  Also, on the Exchange 2003 server in System Manager I see how I can setup retention policies, however, I only see how to auto purge deleted items.  I want to delete ALL mail older than 3 months..  Is this possible in System Manager?
0
Comment
Question by:gopher_49
  • 6
  • 3
9 Comments
 
LVL 16

Expert Comment

by:Auric1983
ID: 34209009

Not in Exchange 2003.  In 2007 and 2010 yes.
0
 

Author Comment

by:gopher_49
ID: 34209141
lame lame lame.. I guess I'm stuck with Outlook's auto archive.. My only concern is the performance hit the client will take during this process.  These mailboxes are 10+ GB's in size..  Do you know of a 3rd party utility that will do this on the server side?
0
 
LVL 16

Expert Comment

by:Auric1983
ID: 34209150
Ouch - well you could try exmerge with date filters to pull the mail to PST?

You will need to use date filtes bc exmerge pst files are limited to 2gb in size (pre unicode)
0
Veeam Disaster Recovery in Microsoft Azure

Veeam PN for Microsoft Azure is a FREE solution designed to simplify and automate the setup of a DR site in Microsoft Azure using lightweight software-defined networking. It reduces the complexity of VPN deployments and is designed for businesses of ALL sizes.

 

Author Comment

by:gopher_49
ID: 34209167
All emails are being archived to a SQL server as an automated process via journaling.. So.. We can get to the emails... Will exmerge run as a schedule?  Does it support command lines?  Also, do auto archive settings stay on the server?  If not, I can set it up on a client that's on a app server and launch it once a week.
0
 

Author Comment

by:gopher_49
ID: 34209229
0
 

Accepted Solution

by:
gopher_49 earned 0 total points
ID: 34209332
http://support.microsoft.com/kb/319188

In this article it explains how to create a recipient policy to be used as a policy for the mailbox management application.  This allows me to select users, groups, etc and then set retention policy at a really grainular level... This is great.  I have two users on a particular mailbox store that need to only have 3 months of emails in ANY folder.  I was able to set this in the policy and schedule it via the server properties panel at the mailbox manager schedule tab...  
0
 
LVL 16

Expert Comment

by:Auric1983
ID: 34209523
That's great! Learn something everyday!!
0
 

Author Closing Comment

by:gopher_49
ID: 34228792
I answered my own question.
0

Featured Post

Free Tool: Port Scanner

Check which ports are open to the outside world. Helps make sure that your firewall rules are working as intended.

One of a set of tools we are providing to everyone as a way of saying thank you for being a part of the community.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

As much as Microsoft wants to kill off PST file support, just as they tried to do with public folders, there are still times when it is useful or downright necessary to export Exchange mailboxes to PST files. Thankfully, it is still possible to e…
This month, Experts Exchange sat down with resident SQL expert, Jim Horn, for an in-depth look into the makings of a successful career in SQL.
This video shows how to remove a single email address from the Outlook 2010 Auto Suggestion memory. NOTE: For Outlook 2016 and 2013 perform the exact same steps. Open a new email: Click the New email button in Outlook. Start typing the address: …
There are cases when e.g. an IT administrator wants to have full access and view into selected mailboxes on Exchange server, directly from his own email account in Outlook or Outlook Web Access. This proves useful when for example administrator want…
Suggested Courses

885 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question