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Outlook Auto Archive versus Exchange system policy

Posted on 2010-11-24
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Last Modified: 2012-06-21
I'm needing to delete emails that are older than 3 months.  As I understand this is easily done via Outlook's auto archive feature, however, I would really like to do this on the server.  Does Outlook have to be open for Auto Archive to run?  Also, on the Exchange 2003 server in System Manager I see how I can setup retention policies, however, I only see how to auto purge deleted items.  I want to delete ALL mail older than 3 months..  Is this possible in System Manager?
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Question by:gopher_49
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by:Auric1983
ID: 34209009

Not in Exchange 2003.  In 2007 and 2010 yes.
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Author Comment

by:gopher_49
ID: 34209141
lame lame lame.. I guess I'm stuck with Outlook's auto archive.. My only concern is the performance hit the client will take during this process.  These mailboxes are 10+ GB's in size..  Do you know of a 3rd party utility that will do this on the server side?
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by:Auric1983
ID: 34209150
Ouch - well you could try exmerge with date filters to pull the mail to PST?

You will need to use date filtes bc exmerge pst files are limited to 2gb in size (pre unicode)
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Author Comment

by:gopher_49
ID: 34209167
All emails are being archived to a SQL server as an automated process via journaling.. So.. We can get to the emails... Will exmerge run as a schedule?  Does it support command lines?  Also, do auto archive settings stay on the server?  If not, I can set it up on a client that's on a app server and launch it once a week.
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by:gopher_49
ID: 34209229
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Accepted Solution

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gopher_49 earned 0 total points
ID: 34209332
http://support.microsoft.com/kb/319188

In this article it explains how to create a recipient policy to be used as a policy for the mailbox management application.  This allows me to select users, groups, etc and then set retention policy at a really grainular level... This is great.  I have two users on a particular mailbox store that need to only have 3 months of emails in ANY folder.  I was able to set this in the policy and schedule it via the server properties panel at the mailbox manager schedule tab...  
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by:Auric1983
ID: 34209523
That's great! Learn something everyday!!
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Author Closing Comment

by:gopher_49
ID: 34228792
I answered my own question.
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