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PowerPoint takes very long to browse through folders when Saving document

Posted on 2010-11-26
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Last Modified: 2012-05-10
I have Ms Office 2007 installed on an XP machine, also Powerpoint 2007 is installed with this package.
For some reason, when trying to save a PP document (.pptx), it takes minutes while on the save as window trying to drill down through folders, at every layer.
It does eventually open the folders, allowing you to save the file, but the process is painfully lengthy.
This doesn't happen with Word or Excel or any other office app, neither with windows explorer, no delay when browsing through folders.

Does PP have some kind of individual indexing system?

Can anybody help?


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Question by:txarli33
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7 Comments
 
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Expert Comment

by:ComputerBeast
ID: 34217030
You should check in Task Manager that applications that are not in use should not be running. Close all such applications to improve speed of PowerPoint.
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Author Comment

by:txarli33
ID: 34217243
I did check task manager and the server is nearly 100% idle, no apps that I know running unnecessarily
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Author Comment

by:txarli33
ID: 34217250
sorry, i meant the workstation (not the server)
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Expert Comment

by:hippohood
ID: 34288158
PP doesn't have an individual indexing or browsing methods (until you have some Add-Ins running). So, it is likely, your preview settings influence the speed.

What kind of Views you have selected in the Save As.. dialog window? I.e., Tiles, List, Details, etc.? Try choose Small Icons, so it doesn't spend time building you preview pictures

Also, do you have any sorting and/or grouping selected in that window? If you have them sorted/stacked by Tags it may take a while to build the list for a network folder. Try to sort them by Name.

Other thoughts
- not enough memory for a big file? Try create and save a blank PP file
- are you working in OpenSpace or sharing the file in any way?
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Author Comment

by:txarli33
ID: 34290129
THanks for your reply hippo.
This problem is now happening to me also and is not restricted to powerpoint, it seems to spread to other office docs, mainly word and excel.
How do you change the views selected for the save as window?, that may help.
Not sure about sorting/grouping, basically when save as is selected a window with 'My computer', 'Desktop', 'My documents' show up in the left of the window and a combo box with the drive letter at the top of it, the problem mainly comes when clicking the top combo box (to select a different drive), it starts 'Initializing folders' and may stay for a long time doing so, selecting the icons on the left is much quicker.

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Accepted Solution

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hippohood earned 500 total points
ID: 34293633
See attached an example of Save As.. window. To change the view in the window, click the Views button (circled with red) and select Small Icons. To ensure it is sorted by Name (not by Tag or something more exotic) - click once the Name column header (circled with green). To ensure it is not using grouping or stacking, click the small down-arrow to the right of Name column header and choose Sort.

However, since you say that this problem appears when you are trying to select a different drive, I have a few more advices:
- You may have slow connection to one of your servers (or unavailbel/disconnected drives). Try not using virtual/network drives. In most cases you may use direct links instead. To disconnect the virtual drives go to My Computer, right-click it and choose disconnect.
- Likely, you have read-only access to the folders you are passing by. So the Windows has to rebuild preview almost every time you visit those folders. Do not use previews, use simple layout (like explained above)
- Also, it might be helpful to add you frequently used folders to Favorite Links panel (the one to the left in Save As dialog as well as in Explorer). Select a folder in Explorer window and drag it to that panel. You may rearranger the items in this panel the way you like. These shortcuts, once added, will appear in every Explorer window and Office dialogs
- Try not using Folders tree (bottom-left in your Save As dialog, aka Navigation panel). You can click  the down arrow to the right from  Folders caption to minimize it.

To make a most ascetic view in Save As dilalog, click Organize button (top-left) select Layout and esure that neither Navigation, nor Details, nor Preview pane are selected (some of them may be not available).

Hope it helps

PS> To acquire direct link to a file, select it (in Explorer), right-click and choose Send To, then Put File Name on Clipboard. Now you can paste this name in the dialog window.
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Author Closing Comment

by:txarli33
ID: 34407447
Although your comments are very helpful, I still don't know waht the root of this problem can be.
This has never happened before, i could browse anyway i wished on the save as window.
I am giving you the points to reward your help but this problem is persistent and spreading



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