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How to index my secured shared network drive using SharePoint 2010 ?

Posted on 2010-11-28
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Last Modified: 2012-05-10
Hi All,

I'm confused in creating internal portal page in my team for providing interface of office document content search located in shared NFS directory with security permission.

If anyone can show me where to configure this setting that would be great.

Thanks.
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Question by:jjoz
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logideepak earned 2000 total points
ID: 34225450
you can create a content source for indexing the content from shared network drive to be crawled as File System source. The source can be defined as shared location in an UNC folder format.

For configuring the Shared network drive for crawling
1) Goto Central Administration
2) Goto Manage Service Applications
3) Goto Search Service Application
4) Click on Content Source
5) Click on Add Content Source
6) Provide a name and location of the content source
The path of the location should be provided in UNC Path
if the shared drive is X drive then the path should be
\\<Machine Name>\X


For creating a scope in FAST 2010 Search for Sharepoint

To create a search scope at the search service application level using the graphical user interface

   1. Verify that the user account that is performing this procedure is a service application administrator for the FAST Query Search service application (FAST Query SSA).
   2.In Central Administration, in the Application Management section, click Manage service applications.
   3.On the Manage Service Applications page, in the list of service applications, click FAST Query SSA (the name of the FAST Query SSA).
   4.On the Search Administration page, in the Quick Launch, under Queries and Results, click Scopes.
   5.To create a new scope, click New Scope.
   6.In the Title and Description section, type a title and description for the search scope.
   7.In the Target Results Page section, select one of the following options:
          * Use the default Search Results Page. Select this option if you want search results from this search scope to be presented by using the standard Search Results page (Searchresults.aspx).
          * Specify a different page for searching this scope. Select this option if you want search results from this search scope to be presented on a custom webpage. If you select this option, in the Target results page box, type the URL for the custom search results page.

   8.Click OK to create the scope and return to the View Scopes page.

To add scope rules to the scope

   1.On the View Scopes page, in the list of scopes, point to the name of the scope that you want to edit, click the arrow that appears, and then click Edit Properties and Rules.
   2.To add a new rule, on the Scope Properties and Rules page, in the Rules section, click New Rule.
   3.In the Scope Rule Type section, select one of the following options:
          * Web Address. Select this option if you want the scope to include or exclude content from any resource in the search index that can be identified either by a URL (such as Web sites, file shares, and Microsoft Exchange Server public folders) or by a host name, domain name, or subdomain name.
          * Property Query. Select this option if you want the scope to include or exclude content that has a managed property that has a particular value. For example, Author="John Doe".
            If you want the scope to include or exclude content that was crawled by using a particular content source, click Property Query and select ContentSource from the list. Enter a value for the content source property, for example Local SharePoint sites.
          * All Content. Select this option if the rule should not restrict the scope (the scope will include or exclude all content in the index).

   4.In the Behavior section, select an option to specify how this rule combines with other rules to define the scope:
          * Include – Any item that matches this rule will be included, unless the item is excluded by another rule. Use this option to apply an “OR” rule.
          * Require – Every item in the scope must match this rule. Use this option to apply an “AND” rule.
          * Exclude – Items matching this rule will be excluded from the scope. Use this option to apply an “AND NOT” rule.

   5.Click OK.

For Creating the Scopes in SharePoint 2010

To create or edit a search scope at the service application level

   1.Verify that the user account that is performing this procedure is a service application administrator for the Search service application.
   2.In Central Administration, in the Application Management section, click Manage service applications.
   3.On the Manage Service Applications page, in the list of service applications, click Search Service Application.
   4.On the Search Administration page, in the Quick Launch, under Queries and Results, click Scopes. The View Scopes page appears.
   5.To create a new scope, click New Scope. The Create Scope page appears. To edit an existing scope, in the list of scopes, point to the name of the scope that you want to edit, click the arrow that appears, and then click Edit Properties and Rules. On the Scope Properties and Rules page, in the Scope Settings section, click Change scope settings. The Edit Scope page appears.
   6.In the Title and Description section, configure the following options:
          * In the Title box, type a title for the scope.
          * In the Description box, type a description for the search scope that informs administrators of the purpose of the scope.
          * The Last modified by box shows your user name and is not configurable.
   7.In the Target Results Page section, select one of the following options:
          * Use the default Search Results Page. Select this option if you want search results from this search scope to be presented by using the standard Search Results page (Searchresults.aspx).
          * Specify a different page for searching this scope. Select this option if you want search results from this search scope to be presented on a custom Web page. If you select this option, in the Target results page box, type the URL for the custom search results page.

   8.Click OK to create the scope and return to the View Scopes page.
To add or edit a scope rule at the service application level

   1. Verify that the user account that is performing this procedure is a service application administrator for the Search service application.
   2. In Central Administration, in the Application Management section, click Manage service applications.
   3. On the Manage Service Applications page, in the list of service applications, click Search Service Application.
   4. On the Search Administration page, in the Quick Launch, under Queries and Results, click Scopes. The View Scopes page appears.
   5. On the View Scopes page, in the list of scopes, point to the name of the scope that you want to edit, click the arrow that appears, and then click Edit Properties and Rules.
   6. To add a new rule, on the Scope Properties and Rules page, in the Rules section, click New Rule. The Add Scope Rule page appears. To edit an existing rule, on the Scope Properties and Rules page, in the Rules section, click the rule that you want to edit. The Edit Scope Rule page appears.
   7. In the Scope Rule Type section, select one of the following options:
          * Web Address. Select this option if you want the scope to include or exclude content from any resource in the search index that can be identified either by a URL (such as Web sites, file shares, and Microsoft Exchange Server public folders) or by a host name, domain name, or subdomain name.
          * Property Query. Select this option if you want the scope to include or exclude content that has a managed property with a particular value. For example, Author="John Doe".
          * Content Source. Select this option if you want the scope to include or exclude content that was crawled by using a particular content source.
          * All Content. Select this option if the rule should not restrict the scope (the scope will include or exclude all content in the index).

   8. In the Behavior section, select an option to specify how this rule combines with other rules to define the scope:
          * Include – Any item that matches this rule will be included, unless the item is excluded by another rule. Use this option to apply an “OR” rule.
          * Require – Every item in the scope must match this rule. Use this option to apply an “AND” rule.
          * Exclude – Items matching this rule will be excluded from the scope. Use this option to apply an “AND NOT” rule.
      For example, if you apply include rules named I1 and I2, require rules named R1 and R2, and exclude rules named E1 and E2, the resulting scope equals the following:
      (I1 OR I2) AND R1 AND R2 AND (NOT E1) and (NOT E2)
   9. Click OK.

Let me know if you need any more information on creating content sources and scopes and making them available for search
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by:jjoz
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thanks man for your reply.
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