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Shared Contacts Advice

Posted on 2010-11-29
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Last Modified: 2012-05-10
Hi there,

I have a client who has around 4000 contacts they would like to share amongst their employees. they currently all use macs, and use part of google apps for their calendar?

i wanted to know if anyone had a good way of sharing these 4000 contacts between all of them.

i have tried -

Address book server (under 1 user) on mac server - Extremely slow (is this normal?)
Daylite - too expensive.

Many thanks for any help,
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Question by:GamesNET2
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by:Blake_1
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It would be possible to sync from a shared Gmail contacts list.

Have a read of http://5thirtyone.com/archives/1871
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by:Britt Thompson
Britt Thompson earned 125 total points
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Newly created Google Apps accounts are coming with a beta of contact sharing now...it's not been pushed out to all of the Apps accounts but it's coming.

Address Book Server is very flaky. Especially on any server below 10.6 and the speed of the queries would be related to the number of contacts and how fast the server/network is.

Exchange is the best way to go for Email / Calendar / Contact sharing but if Daylight is too expensive you will not like the cost of that.

MDaemon is another method for sharing Email / Calendar / Contact sharing but it too requires a PC and is not free by any means.

Zimbra can be installed and managed from an Intel Mac for full blow Email / Calendar / Contact sharing...there is an open source free version but it has limitations. The paid version is not super expensive. Also, you can download VMware appliances with Zimbra pre-configured on a Linux machine if you want to check it out.
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by:Britt Thompson
Britt Thompson earned 125 total points
ID: 34232168
Actually, you can add the contact sharing service within the Google Apps control panel now by clicking on "Add More Services" ...this requires the use of the Google Apps for Email and Contacts but it's free.
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by:nxnw
nxnw earned 62 total points
ID: 34244731
Re: "Address Book Server is very flaky. Especially on any server below 10.6 and the speed of the queries would be related to the number of contacts and how fast the server/network is."

1. There is no address book server prior to 10.6. server. In my experience, address book server is not currently satisfactory for 4,000 contacts on a gigabit network. There is a lag while the client slowly syncs when a user launches it - YMMV, but I would expect it to be 30 seconds or so. Searching is fine. Editing is brutal - again, a major lag every time you change something. It seems to me that this is a consequence of outstanding bugs.

2. If users are not going to have write access, LDAP would do the job.
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by:GamesNET2
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Currently looking into floreysoft but not sure if you can import.
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GamesNET2 earned 0 total points
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Can't import and doesn't seem to be advanced enough.Going to carry on my search.
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by:nxnw
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This is a kludge, but Address Book Server can perform satisfactorily as long as no single shared address book is > aprox. 1,200 entries.

If you split your 4,000 item address book into 3 or 4 address books, the performance will be OK. Users will search "All Contacts" so the division will be transparent. Unless the books are split on some logical basis you want to maintain, it also would not matter which shared book new items were added to.

Not ideal, but functional.

Also, as noted above, LDAP will also work fine for a read only address book.
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by:GamesNET2
ID: 35221293
Not quite answered but helpful
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