MSOutlook_Fiiles

the enterprise decided to delete emails older than 3 years. we use exchange server and outlook 2003 on my PC.

I exported the personal, archive and mailbox PST files from outlook folder stored on my pc to another disk. The export does one folder/subfolders at a time.

I was trying to test the import on another PC that has outlook 2003. It was not setup before.
I am getting the attached error messages. Any ideas how to fix this and test the backup I have.
I also tried importing to outlook express but did not see an import for PST file.
outlook.doc
sam15Asked:
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moriy3Commented:
Adding outlook files to another outlook is through Data Files managment not though Import / export.
please try it.

THX,
sam15Author Commented:
I think you are talking about outlook 2007.

There are many ways to back the files. Export/import is one method. Another is just copy the file from  the directories into another backup diretories.

http://www.sitedeveloper.ws/tutorials/outlook.htm

ANy ideas on the errors attached or how to test the backup.
shahzammCommented:
make default deleivery to PST & delete exchange or pop settings
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R--RCommented:
The messages show you have not configured the mailbox, as it is not connected to exchange server.
First configure the mailbox in outlook.
Then try import.
sam15Author Commented:
ut i cant seem to maange to open the application. The PC i am testing on is standalone now.

How can i configure  the mailbox in outlok if i cant open the application?

For backups, when i do File?Data Management it only shows me a list of the data files used and where they are located. Nothing there to back up.

When i drag the outlook data files to another disk or folder it tells me "Cannot copy archive". any ideas why?
shahzammCommented:
if it is standalone. you can't configure  exchange account. need to configure through http or pop
if archive can't be copied. most probably outlook instanse is open . chec task manager.

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chcwCommented:
You can make a pop account and then open the PST file via Outlook -> File | Open | Outlook Data File
sam15Author Commented:
I managed to copy all the outlook files from the /outlook/ directory to a external hard disk for backup.

Now, how can i configure a POP server. I cant even open the outlook. It keeps kicking me out telling me it is not configured.

chcwCommented:
You can just create a pop3 email account on Gmail or yahoo, then configure your Outlook based on this. Actually, you can even create a virtual mail account even if it does not exist and the mail servers are virtual.
sam15Author Commented:
I have a yahoo account. is that a pop3 by default

But i keep asking how do you configure that in Outlook. I cant seem able to ope nthe application to configure anything ot you configure it from outside of outlook.
shahzammCommented:
actually you don't need to configure any acocunt except male default deleivery to a pst
no outlook instance should be running under task manager
right click outlook icon in start menu ->properties -> email accounts --> data files
click add-> click ok ok ok
select that pst & click set as default
delete whatever is under e-mail tab
clear rss feeds tab
clear all other tabs (sharepoint / internet calendars etc etc............)
sam15Author Commented:
Do PST files labeld "Office DAta Files" under /outlook directory?

I copied all files from source PC including an outlook file, but when i trie to copy to a 3rd PC it could nto read the oulook file. The other files were OK.

DO i just copy the files or do i need to do export/import?
I think the 2nd Pc has a proble with outlook itself.
shahzammCommented:
psts just required to be copied in sense of import/export. outlook should be closed & hdd should not have problem on that block.

pst never have any issue to stop copying
sam15Author Commented:
i do not understand.
Are those files listed as "Office Data FIles" PST files or not?

Is there a diff if i copy the file using drag/drop or shall i use export in outlook.
shahzammCommented:
ost files are also listed as office data files.
go to my computer -> organize-> view -> select view hidden files, folder
then see the extension of pst files. if extension is pst than ok, else forget

better do drag/drop. easy fast & you will have exactly same file in outlook....
import/export can merge into another file & create seperate file...
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