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Export table to Excel Macro

I have a form with a command button set to execute a macro designed to export a table to Excel version 2003.

The VB code that is executed is as follows:

Private Sub LASARGrabToExcel_Click()
On Error GoTo Err_LASARGrabToExcel_Click

    Dim stDocName As String

    stDocName = "LASAR_Grab_Export"
    DoCmd.RunMacro stDocName
    Me.UpdateLASAREXPORT.Enabled = True

    Exit Sub

    MsgBox Err.Description
    Resume Exit_LASARGrabToExcel_Click
End Sub

The macro name is "LASARGrabToExcel" and the table to be exported is named "LASAR_Grab_Export".

The macro was developed using the TransferSpreadsheet action. I hardwired the path and filename as parameters in the macro design view (see attached image).

What I would like to be able to do is to provide the user with a prompt to specify their own filename and path. I imagine this would need to be accomplished by modifying the macro code. However, I am not aware of how to access it. If there is some VB code I need to add, please provide detailed instructions on how and where to add it.

Avatar of Dezzar82
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scrap the maco.  Paste this into a new module:
'This code was originally written by Ken Getz.
'It is not to be altered or distributed, except as part of an application.
'You are free to use it in any application,
'provided the copyright notice is left unchanged.
' Code courtesy of:
' Microsoft Access 95 How-To
' Ken Getz and Paul Litwin
' Waite Group Press, 1996

lStructSize As Long
hwndOwner As Long
hInstance As Long
strFilter As String
strCustomFilter As String
nMaxCustFilter As Long
nFilterIndex As Long
strFile As String
nMaxFile As Long
strFileTitle As String
nMaxFileTitle As Long
strInitialDir As String
strTitle As String
flags As Long
nFileOffset As Integer
nFileExtension As Integer
strDefExt As String
lCustData As Long
lpfnHook As Long
lpTemplateName As String
End Type
Declare Function aht_apiGetOpenFileName Lib "comdlg32.dll" _
Alias "GetOpenFileNameA" (OFN As tagOPENFILENAME) As Boolean
Declare Function aht_apiGetSaveFileName Lib "comdlg32.dll" _
Alias "GetSaveFileNameA" (OFN As tagOPENFILENAME) As Boolean
Declare Function CommDlgExtendedError Lib "comdlg32.dll" () As Long
Global Const ahtOFN_READONLY = &H1
Global Const ahtOFN_HIDEREADONLY = &H4
Global Const ahtOFN_NOCHANGEDIR = &H8
Global Const ahtOFN_SHOWHELP = &H10
' You won't use these.
'Global Const ahtOFN_ENABLEHOOK = &H20
'Global Const ahtOFN_ENABLETEMPLATE = &H40
Global Const ahtOFN_NOVALIDATE = &H100
Global Const ahtOFN_ALLOWMULTISELECT = &H200
Global Const ahtOFN_PATHMUSTEXIST = &H800
Global Const ahtOFN_FILEMUSTEXIST = &H1000
Global Const ahtOFN_CREATEPROMPT = &H2000
Global Const ahtOFN_SHAREAWARE = &H4000
Global Const ahtOFN_NOREADONLYRETURN = &H8000
Global Const ahtOFN_NOTESTFILECREATE = &H10000
Global Const ahtOFN_NONETWORKBUTTON = &H20000
Global Const ahtOFN_NOLONGNAMES = &H40000
' New for Windows 95
Global Const ahtOFN_EXPLORER = &H80000
Global Const ahtOFN_NODEREFERENCELINKS = &H100000
Global Const ahtOFN_LONGNAMES = &H200000

Function ahtCommonFileOpenSave( _
Optional ByRef flags As Variant, _
Optional ByVal InitialDir As Variant, _
Optional ByVal Filter As Variant, _
Optional ByVal FilterIndex As Variant, _
Optional ByVal DefaultExt As Variant, _
Optional ByVal FileName As Variant, _
Optional ByVal DialogTitle As Variant, _
Optional ByVal hwnd As Variant, _
Optional ByVal OpenFile As Variant) As Variant
' This is the entry point you'll use to call the common
' file open/save dialog. The parameters are listed
' below, and all are optional.
' In:
' Flags: one or more of the ahtOFN_* constants, OR'd together.
' InitialDir: the directory in which to first look
' Filter: a set of file filters, set up by calling
' AddFilterItem. See examples.
' FilterIndex: 1-based integer indicating which filter
' set to use, by default (1 if unspecified)
' DefaultExt: Extension to use if the user doesn't enter one.
' Only useful on file saves.
' FileName: Default value for the file name text box.
' DialogTitle: Title for the dialog.
' hWnd: parent window handle
' OpenFile: Boolean(True=Open File/False=Save As)
' Out:
' Return Value: Either Null or the selected filename
Dim strFileName As String
Dim strFileTitle As String
Dim fResult As Boolean
' Give the dialog a caption title.
If IsMissing(InitialDir) Then InitialDir = CurDir
If IsMissing(Filter) Then Filter = ""
If IsMissing(FilterIndex) Then FilterIndex = 1
If IsMissing(flags) Then flags = 0&
If IsMissing(DefaultExt) Then DefaultExt = ""
If IsMissing(FileName) Then FileName = ""
If IsMissing(DialogTitle) Then DialogTitle = ""
If IsMissing(hwnd) Then hwnd = Application.hWndAccessApp
If IsMissing(OpenFile) Then OpenFile = True
' Allocate string space for the returned strings.
strFileName = Left(FileName & String(256, 0), 256)
strFileTitle = String(256, 0)
' Set up the data structure before you call the function
With OFN
.lStructSize = Len(OFN)
.hwndOwner = hwnd
.strFilter = Filter
.nFilterIndex = FilterIndex
.strFile = strFileName
.nMaxFile = Len(strFileName)
.strFileTitle = strFileTitle
.nMaxFileTitle = Len(strFileTitle)
.strTitle = DialogTitle
.flags = flags
.strDefExt = DefaultExt
.strInitialDir = InitialDir
' Didn't think most people would want to deal with
' these options.
.hInstance = 0
.strCustomFilter = ""
.nMaxCustFilter = 0
.lpfnHook = 0
'New for NT 4.0
.strCustomFilter = String(255, 0)
.nMaxCustFilter = 255
End With
' This will pass the desired data structure to the
' Windows API, which will in turn it uses to display
' the Open/Save As Dialog.
If OpenFile Then
fResult = aht_apiGetOpenFileName(OFN)
fResult = aht_apiGetSaveFileName(OFN)
End If

' The function call filled in the strFileTitle member
' of the structure. You'll have to write special code
' to retrieve that if you're interested.
If fResult Then
' You might care to check the Flags member of the
' structure to get information about the chosen file.
' In this example, if you bothered to pass in a
' value for Flags, we'll fill it in with the outgoing
' Flags value.
If Not IsMissing(flags) Then flags = OFN.flags
ahtCommonFileOpenSave = TrimNull(OFN.strFile)
ahtCommonFileOpenSave = vbNullString
End If
End Function
Function ahtAddFilterItem(strFilter As String, _
strDescription As String, Optional varItem As Variant) As String
' Tack a new chunk onto the file filter.
' That is, take the old value, stick onto it the description,
' (like "Databases"), a null character, the skeleton
' (like "*.mdb;*.mda") and a final null character.

If IsMissing(varItem) Then varItem = "*.*"
ahtAddFilterItem = strFilter & _
strDescription & vbNullChar & _
varItem & vbNullChar
End Function
Private Function TrimNull(ByVal strItem As String) As String
Dim intPos As Integer
intPos = InStr(strItem, vbNullChar)
If intPos > 0 Then
TrimNull = Left(strItem, intPos - 1)
TrimNull = strItem
End If
End Function

Function ChooseXLFile() As Variant

Dim strFilter As String
Dim lngFlags As Long
Dim varFileName As Variant
Dim varDirectory As String, varTitleForDialog As String
' Don't change directories when done
' Also, don't bother displaying
' the read-only box. It'll only confuse people.


varDirectory = ""

varTitleForDialog = "Please specify a file to save (*.xls)"

' Define the filter string and allocate space in the "c"
' string.

strFilter = ahtAddFilterItem(strFilter, "Excel (*.xls)", "*.xls")

' Now actually call to get the file name.

varFileName = ahtCommonFileOpenSave( _
OpenFile:=False, _
InitialDir:=varDirectory, _
Filter:=strFilter, _
flags:=lngFlags, _
If Not IsNull(varFileName) Then
varFileName = TrimNull(varFileName)
End If
ChooseXLFile = varFileName
End Function

Open in new window

Then use it like so:
Private Sub YourCommandButton_Click()
Call ExportTable("tbl_YourTableName or your queryname")
End Sub

Open in new window

Avatar of dougf1r


I pasted the code into a new module and named the module "SaveFile"

I then added:

Private Sub LASARGrabToExcel_Click()
Call ExportTable("GrabResults_LASAR")
End Sub

Open in new window

Upon clicking the button, I receive an error "Compile Error: Sub of Function not defined".

The debugger shows "Call ExportTable" as highlighted and there is a yellow arrow and highlighting over "Private Sub LASARGrabToExcel_Click()"

Is there something I am missing?
so this:
Private Sub LASARGrabToExcel_Click()
Call ExportTable("GrabResults_LASAR")
End Sub
would need to be behind a button on a form? where the item you are clicking is named "LASARGrabToExcel"

Is that the case?
Avatar of Dezzar82
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Avatar of dougf1r


Great! Many thanks for you help.
Avatar of dougf1r


Can this be easily modified to export a query to Excel?
no modification required, just pass in the name of the query as the table name
Avatar of dougf1r


Great! I had another bit of unrelated syntax off, which was making me think the module needed to be modified. It is working well.

I am going to ask a related question regarding IMPORTING an Excel file and appending it to an existing table. Any code you may have for that would certainly be appreciated. Thanks again.