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psi-gary

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Outlook rule preventing mail from getting thru to an Outlook group list when machine is not powered up or logged in

We have had a person with a set of Outlook rules that were set up on her machine to place incoming messages into her inbox from an Outlook group list to which she is a member of.  However when she was out last week, she had turned her machine completely off.  When she did this other members of that same group list failed to get the messages in her absence.  When she returned yesterday and powered up her machine and logged into the network again, voila', the messages resumed flowing to the other members of the group list.  What would cause this strange behavior if her machine wasn't even on or logged in?  Why does the Outlook group seem dependent upon her mailbox/machine?  Is there a better way to address this? Below is a screenshot of her Outlook rules.       User generated image
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Justin Yeung
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on this machine only is checked.............
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psi-gary

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She's here today and that rule is still in place as pictured above and she is logged into the network right now but messages are being sent thru to others who share this group list.  The way way I interpreted this rule was that any message from either of those addresses specified in her rule came in while she was logged in and her computer was on would go to her inbox.....how does her being logged off and powered down keep others from still getting access to those incoming messages?  I;m a bit confused on this as I'm not the one who created this rule.  Can you help me understand?
Should I change it to "Move a copy to the specified folder" so that others still can receive those incoming messages as well when this person's machine is turned off/logged out?
Would the syntax/instructions of this rule be more correct if written like this (see below) User generated image
what do you really want to do?

The rule that you have now is when the mailbox receives an email with sending to that 2 email addresses you mentioned and it copies to the inbox. (which if the email comes in drop to inbox anyway)

so the rule isn't really making any sense at all
It's a weird setup to begin with.  The way it works is when someone sends an e-mail to either HW-Supervisors@khpa.ks.gov or HW-Grievances@khpa.ks.gov those get forwarded to a distribution list on our company's domain called KS - Team Leads which contains abt 5-6 members all with an ****@policy-studies.com e-mail address.  (That way the state agency gets their copy and we get ours.
so create a blank rule
check sent to people or distribution list (modify it to Supervisors@khpa.ks.gov or HW-Grievances@khpa.ks.gov on the bottom)
hit next
then forward to KS - Team Leads
 
that's it.
To further complicate this hodge-podge of a mess I inherited, the  2 e-mail addresses HW-Supervisors@khpa.ks.gov or HW-Grievances@khpa.ks.gov are already being forwarded by the state (KHPA) to our domain's group list (KS-Team Leads).  So, my question is, was this rule necessary in the first place?  Couldn't I just de-activate or simply delete it and still accomplish the same thing?
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Justin Yeung
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