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How to setup an exchange mailbox to permanently delete all mail on arrival??.

Posted on 2011-02-10
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How to setup an exchange mailbox to permanently delete all mail on arrival??

Hi there. I manage an exchange 2003 server and I’m doing an audit in the server. I would like to keep the existing accounts as is, however I do not want their mailboxes to grow any further. Therefore I would like to know how to setup a mailbox that deletes all email upon arrival that I can forward all emails from the inactive user accounts to.
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Question by:Aqueries
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9 Comments
 
LVL 13

Expert Comment

by:BCipollone
ID: 34867309

Here is a link talking about setting up rules on an account which seems like it should work:
http://www.ehow.com/how_6050161_create-exchange-servers-delete-email.html
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Expert Comment

by:BCipollone
ID: 34867319
Now before the mailbox is being purged,if we want to ensure that disabled user account mailbox should not receive any email then we need to choose any one of the option:
1) Set Delivery Restrictions to only allow certain users to send messages to the disabled account – Keeping the dummy account
2) If Receiving message Size (Max) is set to Zero (0 KB), the sending user will get an NDR (Though the reason of NDR would be different).
3) Remove the SMTP addresses from the disabled account. This will result in an NDR being generated as the destination address will not exist.


resource: http://forums.msexchange.org/m_1800528561/mpage_1/key_/tm.htm#1800528561
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LVL 123
ID: 34867322
Login with Outlook, create the rule and logout.
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LVL 13

Expert Comment

by:BCipollone
ID: 34867329
Actually now that I think about it you could just forward the mal to a non-existant e-mail and it should just bit-bucket it right?... never tried it, but it sounds logical.
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Author Comment

by:Aqueries
ID: 34867350
this link
http://www.ehow.com/how_6050161_create-exchange-servers-delete-email.html
is 100 % useless.

step 1.
Click on "Accounts" or "User" or "Exchange Server" in your options menu.

 what options menu and where is it ??

i do not want to purge any mailboxes yet that will happen down the track. for mnow all i want to do is set up a new mailbox that will happily delete accept all emails and delete them silently.


and when loggin in with outlook to create a rule to delete all mail on arrival it says at the end that it is a client only rune and requires outlook open to function properly.
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Author Comment

by:Aqueries
ID: 34867358
revision of above.

i do not want to purge any mailboxes yet that will happen down the track. for mnow all i want to do is set up a new mailbox that will happily accept all emails and delete them silently.

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LVL 13

Expert Comment

by:BCipollone
ID: 34867365
I see, you don't want to orphan the account and create bouncebacks. In that case you are going to have to create a rule inside the account that deletes all incoming mail.
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Accepted Solution

by:
BCipollone earned 500 total points
ID: 34867380
Here is a link that you can adapt to do what you want... just move them to the bin.

http://www.emailaddressmanager.com/tips/unwanted.html
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LVL 13

Expert Comment

by:BCipollone
ID: 34867398
Manage Rules > New Rule > Apply Rule When I recieve

From Size 1-9999999

Delete it
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