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Archive Mail older than today

Posted on 2011-02-11
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Last Modified: 2012-05-11
Hi All!
I have an issue I was hoping you could help me with. I am getting ready to activate Postini archiving for all of my email, however, this solution only archives mail from today onward. I need a solution that will allow me to archive all email from my mailboxes before today into a location that is Read Only that the users can still access and search. I then want to delete the emails from before 2009 to free up some space on my exchange server. All help is appreciated!

Also, i am hoping to find a one time, cost effective solution. I am trying to avoid a solution that ties me to a archiving software that i have to pay for every year.

Thanks!
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Question by:rhenry-ez
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by:quizwedge
ID: 34875522
One of the tools at http://www.slipstick.com/exs/archive.asp might work for you. I've used some of GFI's tools in the past, though I haven't done archiving. My only big problem that I remember with GFI in the past was I had a trial that I couldn't uninstall or my Exchange server stopped working. Probably not their fault and I may have just been missing something. It was just easier to keep the free trial installed and not use the features than solve the problem.
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by:quizwedge
ID: 34944667
@rhenry-ez, did any of my suggestions help?
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by:rhenry-ez
ID: 34944715
quiz,
Sorry for not getting back to you. The main issue i have with many of those options is that it ties me to the software in order to access the archived mail. I was hoping to find a solution that could drop the mail somewhere (Maybe in PST files) and be done with it.

Thanks!
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quizwedge earned 500 total points
ID: 34945696
No problem.

While PST files would be a nice solution, unfortunately (unless something has changed), PST files can not be forced to be read only. If you want to do offline backups to PST files, I'd check out ExMerge (see http://msexchangeteam.com/archive/2004/07/01/171051.aspx) It's great for backing up a mailbox to a PST file and going from a PST file to a mailbox. Perhaps you could backup to PST and then move it from PSTs to Public Folders and use permissions to restrict access.
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by:rhenry-ez
ID: 34945752
That sounds interesting. When it backs the mailbox up to the PST, do you know if it leaves the originals on the exchange server or does it delete the mail from exchange after it is done? I know thats what the archive command in Outlook does when you move email to PST.

Thanks!
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by:quizwedge
ID: 34945934
It can either copy them (leaving them on the server) or move them (take them off the server) to the PST file.
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by:rhenry-ez
ID: 34946303
Awesome! That may be the way i go then. Thanks!
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by:quizwedge
ID: 34946363
NP. Glad to help.
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