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How do you link a room mailbox in Exchange to become visible in the Public Folders?

Posted on 2011-02-14
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Last Modified: 2012-05-11
Hey guys

I'm trying to create a system that will allow a user to create a Meeting Request in Outlook 2007 and select the 'Rooms' button on the right. From there, once they book it in, I'dl ike to have that meeting viewable as a calendar in the Public Folders.

I've created the room mailbox in Exchange 2007 and have managed to give it permissions to auto accept meeting requests. However, how does one link it to a public folder as a calendar so that people can not only see it but also be able to book the meeting room via the Meeting Request in Outlook?

Thanks for your help
Yash
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Question by:Yashy
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Expert Comment

by:_13
ID: 34894093
Make sure your public folder is of type calendar.

set-mailbox roomAlias -ForwardingSmtpAddress fldrPublicFolderName@yourdomain.tld -DelivertoMailboxAndForward $true

However "so that people can not only see it but also be able to book the meeting room via the Meeting Request in Outlook" is not clear to me. Users can open the room from address book and create meetings if they have required permission.
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Author Comment

by:Yashy
ID: 34895686
Thank you _13:). I've attached two photos. Can you see in the first photo under the public folders section, where it says 'the board room'? How can I have it so that, it appears when the 'Rooms' button (photo 2 attached) is selected when you open a new meeting request in Outlook?

Thanks again
Yashy
calendar.jpeg
rooms.jpeg
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Accepted Solution

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_13 earned 2000 total points
ID: 34899480
Open "The board room" using ADSIEdit.msc
1. Connect to domain
2. New query
3. Query "mailnickname=fldrtheboardroom"
4. Go to properties > Show in address book attribute> Add the address book entry.

Let me know if you need clarification on any of the steps.
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Expert Comment

by:_13
ID: 34899814
Address book entry would be same as one of your current rooms, so you will need to open one of those in ADSIEdit, copy the address book property and add it to the publicFolder's (the board room) show in address book attribute.
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Author Closing Comment

by:Yashy
ID: 34924994
You're a don, thank you
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