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Managed Folder Assistant for special mailbox

Posted on 2011-02-16
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Last Modified: 2012-05-11
Hi

I'm running Exchange 2007 SP2, on our servers, our Managed Folder Assistant runs at 20:00 - 04:00 ever day local time.

We have a shared maibox that is used by our counterparts in US, and they want the MFA to run at a different time. Is this possible? Can we set a different MFA rule for this one maibox on the server without moving the maibox to another server?

Secondly, when should the MFA run in respect to backups and online maintenance and why?
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Question by:Joe_Budden
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tigermatt earned 500 total points
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>> We have a shared maibox that is used by our counterparts in US, and they want the MFA to run at a different time. Is this possible?

The Managed Folder Assistant's settings are per mailbox server, and as such, you'd have to move the mailbox to another server to effect that change.

In general, the MFA scheduling is not dependent on the end user but on periods of low activity for the Exchange Server. If this mailbox server is used internationally, low activity probably won't be very frequent, but if it's mostly used in one country with just a few US users, it should be timed to run in periods of low activity for your employees in the main country.

>> when should the MFA run in respect to backups and online maintenance and why?

It's not really that critical in my opinion when these happen, to be honest. If you use policies which remove and allow recovery, the data is going to hang around in Exchange long after the MFA processes the mailboxes, so online maintenance won't have any effect on the stuff just recently processed by the MFA.

If, on the other hand, you use permanently delete, you might want the MFA after the backup, so you have a copy of the latest backup, but considering it's only deleting items that have been in the backup for the last X days anyway, an extra backup of data that probably hasn't changed wouldn't be a major requirement (it wouldn't for me).

Similarly, online maintenance just does its stuff as necessary, and as long as the two aren't scheduled together on very busy mailbox servers, the timing isn't critical.

-Matt
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