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Exporting SSRS report to Excel - Hidden rows are showing toggled sometimes?

Posted on 2011-02-16
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Last Modified: 2012-05-11
I have looked at the EE question knowledge base but it doesn't look like this question is answered.  

I export a certain report to excel it has the +/- beside the toggled/hidden rows.  There is another report that has the same hidden toggled row trick and when I export it to excel it displays all of the rows with no +/-.  I have combed both reports and there seems to be no difference.   I am using SQL 2005.

Any ideas?
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Question by:Primewest
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Expert Comment

by:akoster
ID: 34969546
If you see square buttons with + and - signs in excel, then the data most likely has been grouped.
You can remove these groupings by selecting the cells and press [Alt]-[Shift]-[Left]
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Expert Comment

by:akoster
ID: 34969571
It looks like this :

 Grouped data in Excel
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Author Comment

by:Primewest
ID: 35022302
Thanks. Sorry it has taken me a bit to respond, we were moving email providers.

But the problem is actually some reports export to excel grouped and some do not.  They are all grouped on the srs report.  How can I make them all export grouped?
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Expert Comment

by:akoster
ID: 35034517
Have you checked the reporting queries themselves ?
can you post a report source from a report that does export grouped and one that does not ?
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Author Comment

by:Primewest
ID: 35039477
Do you want the actual RDL files?
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LVL 19

Expert Comment

by:akoster
ID: 35056174
I'm not sure that I will be able to process these files, as currently I do not have SSRS installed (as a matter of fact, I have not used SSRS at all).
Are the contents of the RDL files structured like SQL queries ?
If so, posting the query would be very helpfull
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Author Comment

by:Primewest
ID: 35286233
akoster,

All hell broke loose on the Email and some other server issues so I dropped this completely.  The CY_Calc shows expandable in excel but the sales MTD does not.

(Couldn't directly post RDL files, so rename the zip files to rdl and open them in notepad)
Sales-MTD-by-Customer.zip
CY-Calc-Margin-byCustomer.zip
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Accepted Solution

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akoster earned 500 total points
ID: 35313850
According to
http://www.bigresource.com/Tracker/Track-ms_sql-PEXpal7V/
grouping on multiple fields will not work. This seems also to be the case heren : CY_Calc groups / sorts on customer number while sales MTD groups/sorts on customer number and week number.

Can you try removing the sorting on week numbers to see if this will help you ?
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Author Comment

by:Primewest
ID: 35504622
Sorry, being the sole IT person here, I have been abused over the past few weeks.  I can respond and close.
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Author Closing Comment

by:Primewest
ID: 35504634
When I remove the Week grouping then it just displays the rows and I want the expandable pieces on the excel side.  From your link,  it looks like SQL 2008 is the key not the 2005 that we are currently running.  Time for a backend upgrade.
Thanks for you help.
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