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link fields in access

Posted on 2011-02-17
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Last Modified: 2012-05-11
Hi!
 I have a company that serves 2 type of services, I have a main form where I have customer information then I have a subform that there is a table where I enter witch service the customer is using (each service is a different record), then I have another subform where I enter additional information about the customer.
Now in the second form I have a field where I want to enter witch service is the customer registered for, if “service1” then it should be “service1”, if “service2”, then it should fill in the box “service2”, if both then it should be “both”

What’s the right way to get it done?
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Question by:yoily
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Expert Comment

by:Jeffrey Coachman
ID: 34919291
I'm confused.

1. If you fill in the Service records in the first subform, then why are you entering the services again in the second subform?
2. Can you post some specifics on this "additional information".
Is it related directly to the customer (if so, then why can't this be in the Customer table)
If not, then is this additional information in a One to many relationship to the customer?

Even though, I don't see the need to have the Services listed in this second form...?
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Expert Comment

by:Jeffrey Coachman
ID: 34919353
...anything special to display if a customer is new, and has no services assigned yet?
Display: "No services assigned"
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Author Comment

by:yoily
ID: 34919430
so there is no solution for it?
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LVL 74

Expert Comment

by:Jeffrey Coachman
ID: 34919897
"so there is no solution for it?"
I don't know, ...perhaps

The way I see this being done, ...yes... there is a solution.

You did not answer any of my questions, so I am not sure if this is possible with your setup...
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Author Comment

by:yoily
ID: 34919933
i dont understand your question! thats the way i want it i need it for filling out a specific form
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Accepted Solution

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Jeffrey Coachman earned 500 total points
ID: 34920832
Are you saying that you won't even take a moment to explain what the "additional info" is?
Or explain why you need to enter the Services again in the "Other" form?
Yes or no?

The way I see it you only need two forms.
The Customer form and the Services subform.
You can use a function on the main form to display what the Customers "Service status" is...

In the big picture, you can have whatever design you want (as many forms as you like), but it seems to me that the main thrust of your Question was to display the "Service Status" for each customer automatically.

Using a function this is easily accomplished, however I am using the standard Junction table (Many-to-Many) design structure as the basis for my example.

I am not sure of your design's structure so I cannot be sure if my solution is applicable in your case.

See the attached screenshots of my approach.


JeffCoachman
untitled1.JPG
untitled2.JPG
untitled3.JPG
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Author Comment

by:yoily
ID: 34920923
ok thats exactly what i want,
so how can i do it?
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Expert Comment

by:Jeffrey Coachman
ID: 34921081
See attached sample file.

You will have to study it carefully and either adapt it to work in your database, or move your data into my sample.
Access-EEQ26828698JunctionTableF.mdb
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Expert Comment

by:Jeffrey Coachman
ID: 34921956
the code in the first sample was a bit "sloppy", so see this instead
Access-EEQ26828698JunctionTableF.mdb
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Expert Comment

by:Jeffrey Coachman
ID: 35285947
;-)
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