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How to Merge the contact list in the Public folder into Global Address List

Posted on 2011-02-17
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Hi  
We have exchange 2010 and under public folders we have a seperate contact list  and every time if we need to send an email to users in this group . We need to select this group from the this seperate address list and browse for users. Is it possible to merge this  contact list which is under public folder into global address list so that there is one central address  book and any one types a name in the to colum and check names it automatically identifies names in the To/cc/bcc colum

Thanks
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Question by:lianne143
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connectex earned 500 total points
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No you can't move it into the global address list. But it can be added as an address list. Right click on the public folder. There should be an Outlook Address Book tab. Fill it out and now it should appear as one of the user's address books.
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by:lianne143
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The global address dosent have all the updated contacts. But the  other address group has all the contacts. It is possible to make one address list visible for all users. I cant find the outlook  address book tab when i right click the public folder.Any tutorials appreciated
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by:connectex
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If you want enternal entries in the global you have to create contacts objects in the Exchange Management Console. However many people hate this as it's got to be maintained by someone with administrative rights. Often a contacts folder within public folders is better as you can give all users reviewer access and only a handful owner access. This way not just anyone can change the information. Plus it's now user administrated. But you do have to make sure everyone is setup to show the contacts public folder as an address book. Plus users will simply be able to type the name enough to be unique and Outlook will automatically select it from any available address book. Plus you could default users to display this contacts folder address book by default.
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