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vlookup using 2 cols as criteria

Posted on 2011-02-18
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Last Modified: 2012-06-27
Excel 2003 - I have one  spreadsheet with 3 sheets.
sheet 1 is called 2011 contribs
sheet 2 is called 403 election
sheet 3 is called tds earnings

I need a formula to lookup earnings from sheet 3 and put on sheet 1.  The problem is that I need the formula to match 2 cols in sheet 3 with 2 cols in sheet 1 before returning earnings.
I need to match up emp (employee nbr) AND ppe (Pay period ending date) from sheet 3 and return the earnings onto sheet 1.  I would appreciate any suggestions.  Please see attached.

If emp_nbr
for-experts-2.xls
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Question by:jph826
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9 Comments
 
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Accepted Solution

by:
StephenJR earned 250 total points
ID: 34926753
If only one line for each, this perhaps;

=SUMPRODUCT(('TDS earnings'!A2:A25='2011 contribs'!A2)*('TDS earnings'!B2:B25='2011 contribs'!G2)*('TDS earnings'!C2:C25))
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Assisted Solution

by:barry houdini
barry houdini earned 250 total points
ID: 34926852
A lookup formula would also work, i.e.

=LOOKUP(2,1/(A2='TDS earnings'!A$2:A$100)/(G2='TDS earnings'!B$2:B$100),'TDS earnings'!C$2:C$100)

Advantages over SUMPRODUCT

would also work if the value to be returned is text
can't sum multiple values (if more than one row matches it returns data from the last one)

Disadvantages

Gives an error (rather than zero) if there is no matching row (although the formula could be modified to avoid that)

regards, barry
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Author Comment

by:jph826
ID: 34926917
Thanks a lot to you both!  Both formulas work but stop working at row 77 and return 0 for the rest of the spreadsheet which is 13,000 rows.  What am I doing wrong?
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LVL 24

Expert Comment

by:StephenJR
ID: 34926939
In mine, I should have locked the references - could that be it?

=SUMPRODUCT(('TDS earnings'!A$2:A$25='2011 contribs'!A2)*('TDS earnings'!B$2:B$25='2011 contribs'!G2)*('TDS earnings'!C$2:C$25))

However, Barry did so not sure!
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Expert Comment

by:barry houdini
ID: 34926950
Can you post the exact formula you used? You need to use $ signs in the ranges to stop those changing as you copy down (as I have done with 'TDS earnings'!A$2:A$100, for example)

barry
0
 

Author Comment

by:jph826
ID: 34927212
I'm sorry, I must be doing something wrong.  I can get them both to work but only up to a certain point.  Then one formula returns 0 and the other returns NA.  I'm attaching the whole file and so appreciate your help!
for-experts-all-data-2.xls
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LVL 24

Expert Comment

by:StephenJR
ID: 34927246
You needed to update the ranges to cover all data in the third sheet:

=SUMPRODUCT(('TDS earnings'!A$2:A$22264='2011 contribs'!A2)*('TDS earnings'!B$2:B$22264='2011 contribs'!G2)*('TDS earnings'!C$2:C$22264))
0
 

Author Comment

by:jph826
ID: 34929974
Thank you both so much.  Both formulas worked and I actually used one to validate the other.  I'm splitting the points between you.  Is there a way for me to remove the attachment?
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LVL 50

Expert Comment

by:barry houdini
ID: 34930038
If you hit the "Request Attention" button a moderator may be able to remove the attachment for you

regards, barry
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