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Excel function to delete columns and check rows for string

Posted on 2011-02-18
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Last Modified: 2012-06-27
I would like a script that when executed will delete colums  Acdfhjlnopq
and from the remaining (now new) cells will check if
cell Ax = "Category" or "Sub Category" then delete row x
Cell Bx = "UserID" or "Subject" then delete row x
Test.xls
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Question by:badtz7229
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13 Comments
 
LVL 24

Accepted Solution

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StephenJR earned 2000 total points
ID: 34927824
Here is one approach:
Sub x()

Dim r As Long

Range("A:A,C:D,F:F,H:H,J:J,L:L,N:Q").EntireColumn.Delete

For r = Range("A" & Rows.Count).End(xlUp).Row To 1 Step -1
    If Cells(r, 1) = "Category" Or Cells(r, 1) = "Sub Category" Or _
       Cells(r, 2) = "UserID" Or Cells(r, 2) = "Subject" Then
       Cells(r, 1).EntireRow.Delete
    End If
Next r

End Sub

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LVL 17

Expert Comment

by:gtgloner
ID: 34927852
Try this code:
Sub Macro1()

    Range("A:A,C:C,D:D,F:F,H:H,J:J,L:L,N:Q").Select
    Range("L1").Activate
    Selection.Delete Shift:=xlToLeft
    
    Range("A1").Select
    While Not IsEmpty(Selection)
    
     If ActiveCell.Value = "Category" Or ActiveCell.Value = "Subcategory" Then
     
      ActiveCell.EntireRow.Delete
      ActiveCell.Offset(1, 0).Select
      
     End If
     
    Wend
    
    Range("B1").Select
    While Not IsEmpty(Selection)
    
     If ActiveCell.Value = "UserID" Or ActiveCell.Value = "Subject" Then
     
      ActiveCell.EntireRow.Delete
      ActiveCell.Offset(1, 0).Select
      
     End If
     
    Wend
    
End Sub

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Author Comment

by:badtz7229
ID: 34927862
sorry, where do i add this script in excel?  i totally forgot.
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LVL 17

Expert Comment

by:gtgloner
ID: 34927873
OOppps, in  line 10 of my code, change "Subcategory" to "Sub Category"
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LVL 24

Expert Comment

by:StephenJR
ID: 34927881
Alt + F11 from the worksheet to open Vb editor window. Then Insert > Module and paste code into window.
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LVL 17

Expert Comment

by:gtgloner
ID: 34927883
You click Alt + F11, click the sheet where your data is, then copy and paste the code to the big code window
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LVL 17

Expert Comment

by:gtgloner
ID: 34927907
My previous code is faulty, use this one instead:
Sub Macro1()

    Range("A:A,C:C,D:D,F:F,H:H,J:J,L:L,N:Q").Select
    Range("L1").Activate
    Selection.Delete Shift:=xlToLeft
    
    Range("A1").Select
    While Not IsEmpty(Selection)
    
     If ActiveCell.Value = "Category" Or ActiveCell.Value = "Sub Category" Then
     
      ActiveCell.EntireRow.Delete
      ActiveCell.Offset(1, 0).Select
      
     End If
     ActiveCell.Offset(1, 0).Select
    Wend
    
    Range("B1").Select
    While Not IsEmpty(Selection)
    
     If ActiveCell.Value = "UserID" Or ActiveCell.Value = "Subject" Then
     
      ActiveCell.EntireRow.Delete
      ActiveCell.Offset(1, 0).Select
      
     End If
     ActiveCell.Offset(1, 0).Select
    Wend
    
End Sub

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Author Comment

by:badtz7229
ID: 34927939
thx StephenJR: that worked.
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Author Comment

by:badtz7229
ID: 34928183
StephenJR: may i ask in your then-statement why do u say
Cells(r, 1).EntireRow.Delete

it kinda reads to me if columns A and columns B contain any of the specified value
then delete column A. am i understanding cell (r,1) to = column A?
please advise.
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LVL 24

Expert Comment

by:StephenJR
ID: 34928716
The EntireRow bit means that it will remove the entire row containing cells(r,1). So, if r=4 we're in the fourth row and if either A4 (cells(4,1)) or B4 (cells(4,2)) contains those items it will delete the whole row. Does that help?
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Author Comment

by:badtz7229
ID: 34929099
yes, but when u say delete (r.1) isn't this always going to delete from column A bc of the 1 ?
or does the value 1 mean something else other than location of column?
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LVL 24

Expert Comment

by:StephenJR
ID: 34929137
But it deletes every column, i.e. the whole row, which I thought was what you wanted.

In this line

Cells(r, 1).EntireRow.Delete

we could substitute any number for 1, e.g.

Cells(r, 5).EntireRow.Delete

Cells(r, 100).EntireRow.Delete

It's just saying delete the rth row.

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Author Comment

by:badtz7229
ID: 34929518
ah. ok. thanks that clarifies it for me.
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