Solved

How do I make a field print only the Tags that are there?

Posted on 2011-02-18
22
284 Views
Last Modified: 2012-06-27
I have an Access 2003 database.  It is very robust.  It has one field that displays the tag number in the report whether it has tag numbers for it or not.  I want to make it where it displays only the tag number if it is present.  When you go to print report, the very last one on the right and prints a report showing the tags, whether they should be there or not.
0
Comment
Question by:datadigi
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 13
  • 7
  • 2
22 Comments
 
LVL 120

Expert Comment

by:Rey Obrero (Capricorn1)
ID: 34929765
a copy of the db will help.
0
 
LVL 44

Expert Comment

by:GRayL
ID: 34929775
I don't understand your question.  Please try again.
0
 

Author Comment

by:datadigi
ID: 34933605
re-posting it with database
0
Instantly Create Instructional Tutorials

Contextual Guidance at the moment of need helps your employees adopt to new software or processes instantly. Boost knowledge retention and employee engagement step-by-step with one easy solution.

 

Author Comment

by:datadigi
ID: 34933662
I have an Access 2003 database.  It is very robust.  It has one field that displays the tag number in the report whether it has tag numbers for it or not.  I want to make it where it displays only the tag number if it is present.  When you go to print report, the very last one on the right and prints a report showing the tags, whether they should be there or not.

Also, it doesn't print all reports.  I would like a button added to it to print all reports at once that have information and not the ones that don't. PROSEP-DYPROTEC.zip
0
 
LVL 120

Expert Comment

by:Rey Obrero (Capricorn1)
ID: 34934281
how do you determine whether the Tag number should be on the report or not?
0
 
LVL 44

Expert Comment

by:GRayL
ID: 34934677
The mdb inside your zip file is over 112MBytes long.  You should pare the mdb down to the minimum required to support the question, do a Compact & Repair, and then re-post here.  Normally, a mdb, prepared in such a fashion will be well under 10 MBytes and thus will not need to be Zipped.  If that becomes the case, you should then remove the original Zip file.
0
 

Author Comment

by:datadigi
ID: 34934679
When you go to print, then to the last option on the right - the "PLC I/O Count Summary by PID" list everything.  It list it where the tag number prints through out the report whether it is there or not.  It is the 1, listed on everything.  If there is a 1 there it should print, if there is not a 1 there it should not print.
____________________________________________________________________________________

Also on the reports, could you make a "print all button" to print all the reports that have data in them?
0
 

Author Comment

by:datadigi
ID: 34934686
I will try shrinking the database and then re-posting it.
0
 
LVL 120

Expert Comment

by:Rey Obrero (Capricorn1)
ID: 34934697
< It is the 1, listed on everything>  where do you find the "1"? on what field?
0
 

Author Comment

by:datadigi
ID: 34934720
You have to go to print in the report, not modify, print.  Then push the button PLC I/O Count Summary by PID.  It is the last button to the right.  Then you will see the 1 listed.
0
 
LVL 120

Expert Comment

by:Rey Obrero (Capricorn1)
ID: 34934722
< Then you will see the 1 listed.>  WHERE?
0
 

Author Comment

by:datadigi
ID: 34934742
On the report it is in the last 5 fields that display the 1.  There are 7 pages total.
0
 
LVL 120

Expert Comment

by:Rey Obrero (Capricorn1)
ID: 34934759
modify  the query  QryTagnoSummary
like this one, copy and paste

SELECT PROSEP.TAGNO, PROSEP.PIDNO, PROSEP.FUNCTION, PROSEP.SERVICE, PROSEP.SERVICE2, PROSEP.CALIB, PROSEP.CALIB2, PROSEP.FLOUNITS, PROSEP.DIG_INPUT, PROSEP.DIG_OUTPUT, PROSEP.ANALOG_IN, PROSEP.ANALOG_OUT, PROSEP.RTD_INPUT, PROSEP.RAW_INPUT, PROSEP.V_TOONSPEC, PROSEP.MODBPROTAD, PROSEP.EUI_NO, PROSEP.CUSTOMER, PROSEP.PROJECT, PROSEP.PROJECT_NO, PROSEP.PROJECT_NO, PROSEP.REVDATE
FROM PROSEP
WHERE (((PROSEP.DIG_INPUT) Is Not Null)) OR (((PROSEP.DIG_OUTPUT) Is Not Null)) OR (((PROSEP.ANALOG_IN) Is Not Null)) OR (((PROSEP.ANALOG_OUT) Is Not Null)) OR (((PROSEP.RTD_INPUT) Is Not Null));


after doing that run the report and see if that is what you want.





0
 

Author Comment

by:datadigi
ID: 34934817
Thank you, I will try it!!!
0
 

Author Comment

by:datadigi
ID: 34934877
How do I edit the query?
0
 
LVL 120

Accepted Solution

by:
Rey Obrero (Capricorn1) earned 500 total points
ID: 34934910
ok try this


PROSEP-DYPROTEC.zip
0
 

Author Comment

by:datadigi
ID: 34934938
Oh my God!  You are fabulous!!!  You figured it out!
0
 

Author Comment

by:datadigi
ID: 34934947
Can you do a print all reports button on it that prints only the reports that have data in them?
0
 

Author Closing Comment

by:datadigi
ID: 34934998
He is very very good!
0
 
LVL 120

Expert Comment

by:Rey Obrero (Capricorn1)
ID: 34934999
no, i am afraid not..
please limit your question to one in a single thread.
0
 

Author Comment

by:datadigi
ID: 34935008
Can you make a print all reports button to print the reports that have data?
0
 

Author Comment

by:datadigi
ID: 34935014
Oh, OK.  I understand, one question per thread.
0

Featured Post

Get your Conversational Ransomware Defense e‑book

This e-book gives you an insight into the ransomware threat and reviews the fundamentals of top-notch ransomware preparedness and recovery. To help you protect yourself and your organization. The initial infection may be inevitable, so the best protection is to be fully prepared.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Preparing an email is something we should all take special care with – especially when the email is for somebody you may not know very well. The pressures of everyday working life stacked with a hectic office environment can make this a real challen…
This article describes two methods for creating a combo box that can be used to add new items to the row source -- one for simple lookup tables, and one for a more complex row source where the new item needs data for several fields.
Learn how to number pages in an Access report over each group. Activate two pass printing by referencing the pages property: Add code to the Page Footers OnFormat event to capture the pages as there occur for each group. Use the pages property to …
In Microsoft Access, learn the trick to repeating sub-report headings at the top of each page. The problem with sub-reports and headings: Add a dummy group to the sub report using the expression =1: Set the “Repeat Section” property of the dummy…

623 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question