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Email to Multiple Recipients is Dropping Recipient

Posted on 2011-02-19
Medium Priority
Last Modified: 2013-11-27
I am using the following code to send an Access report to multiple recipients:
Dim rst As DAO.Recordset

Dim sEmails As String

Set rst = CurrentDb.OpenRecordset("SELECT [EMAILADR] FROM [EMAILTEMP]")

Do Until rst.EOF = True

  sEmails = rst("EMAILADR") & ";" & sEmails

  sEmails = Left(sEmails, Len(sEmails) - 1)



DoCmd.SendObject acSendReport, "rptDOCNEW", acFormatPDF, sEmails, , , "TEST EMAIL - DISCARD", "A new document is awaiting your approval. Please review as soon as possible.", False

Of the 3 listed entries, only 2 were emailed. I have tried this without the (= True) after rst.EOF and a couple of other ways, but the result is the same.

I am querying the email addresses into a temporary table prior to running the code, and all recipients are added to the temporary table.

Any help would be greatly appreciated. This database is going into production within a week and I need to get the code working to use in several other forms.
Question by:wwdnet
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LVL 21

Accepted Solution

Boyd (HiTechCoach) Trimmell, Microsoft Access MVP earned 2000 total points
ID: 34935464
Try this:

sEmails = ""

Do Until rst.EOF = True

  If Len(sEmails) < 1 Then  
     sEmails = rst("EMAILADR")
     sEmails = sEmails & "; " & rst("EMAILADR") 
  End IF


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Expert Comment

ID: 34935496
Why don’t create the reports and just attach them to your e-mail,…also why not  just create a distribution list (if several recipients) in Outlook, so you don’t have to be managing this list in you database if it changes constantly (let the owner of this report manage this .DL) and hard code the .DL in your code like this sample;
Dim olApp1 As Object
        Dim olMsg1 As Object

        Set olApp1 = CreateObject("Outlook.Application")
        Set olMsg1 = olApp1.CreateItem(0)
        With olMsg1
            .To = ".DL this is your just created distribution list"
            .CC = ""
            .BCC = ""
            .Subject = "Your Report subject"
            .Body = "Description of your Body"
            .Attachments.Add "any attachmnets location you want to include"
            .Attachments.Add "may be 2, or 3"
        End With

        Set olMsg1 = Nothing
        Set olApp1 = Nothing

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Expert Comment

ID: 34935544
Dim rst As DAO.Recordset

Dim sEmails As String

Set rst = CurrentDb.OpenRecordset("SELECT [EMAILADR] FROM [EMAILTEMP]")




FOR Y=1 to X

  sEmails = rst("EMAILADR") & ";" & sEmails

  sEmails = Left(sEmails, Len(sEmails) - 1)



Author Closing Comment

ID: 34935616
I am breathing a sigh of relief! Thank you, and also RemRem. It took a while to test this because there were some other issues in the module. I chose the first solution as the simplest option for a complex process in which some of the list members will be notified one day, and others added later requiring notification of the new members. There are a number of related forms that depend on the notification and related responses, and each will need what will basically be the same code with minor changes.

I got this to work for all the non-notified members after commenting out subsequent code that appeared to be running ahead of the loop. I can work out the rest of the code in the morning!

Author Comment

ID: 34935619
Exl04: I did not intentionally leave you out of the thank you. I will try the other suggested codes and see if they will work for this project.

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