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# Consolidate Excel values into final aggregated groups

I have an Excel sheet . It consists of the projects expenditures of each project for different months. Some projects would have more than one entry. The expenditures are in billions of dollars.

Some projects would start in Jan and would end by Dec. So that Start quarter would be Q1 and end quarter would be Q4. Some projects would start in Apr and the end by Dec. So the start quarter for them is Q2 and End quarter is Q4.
If a project is started in a certain quarter, then atleast one cell value in that quarter would have an expenditure value. If  all the project entry values for all the months are 0.00 then it means that the project had ended in that value.
For example if a project had 4 entries and all the values of that project from Oct to December are 0.00 it means the project ended by Sept. The project end quarter is Q3.
Similarily, if the project had 4 entries and all values of that project from Jan to March are 0.00 then the project had no entries in Q1  and the project start quarter is Q2.

I am attaching the input Excel sheet and the out put that I am expecting
Could some one please suggest a VBA code as to how to achieve it?

Thanks

PROJ-SALES.xls
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vsuripeddi
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1 Solution

Author Commented:
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Commented:
vsuripeddi,

In cell D26 you could use this formula and copy it down the column:

=SUMPRODUCT(AND(MONTH(\$B\$1:\$M\$1)>=B26,MONTH(\$B\$1:\$M\$1)<=C26)*(\$A\$2:\$A\$18=A26)*\$B\$2:\$M\$18)

It's in the attached file.

Patrick
PROJ-SALES-01.xls
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Commented:
vsuripeddi,

Perhaps the attached file is better. Please check it out.

Patrick
PROJ-SALES-02.xls
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Commented:
vsuripeddi - All done using simple excel formulae.

Patrick - My numbers are different to yours. Please review. Eg - Is Project D supposed to have 0 cost?

File is attached. I have calculated cost of each project each month using sumif()'s, then have totaled them for output.

PROJ-SALES-NP.xls
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Commented:
Ok I understand now. Let me work through it.
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Commented:
vsuripeddi,

Apologies there were errors in my formulae. It's now all done with simple formulae in the attached file.

eg:

=SUMPRODUCT((MONTH(\$B\$1:\$M\$1)>=B26)*(MONTH(\$B\$1:\$M\$1)<=C26)*(\$A\$2:\$A\$18=A26)*\$B\$2:\$M\$18)

Patrick
PROJ-SALES-03.xls
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Commented:
Atttached is my spreadhsheet earlier, but now included VBA macro to fill in Quarters for you.
Just press the grey button in file.

Hope that one of the two helps!

dev00790. PROJ-SALES-NP.xls
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Commented:
vsuripeddi,

Perhaps one of the advantages of using SUMPRODUCT() is that no VBA is needed and it is quick to set up.

Patrick
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Commented:
vsuripeddi,

I have changed the formulae in the attached file so that you can still specify Quarters for the start and finish and the formula can translate those into start and finish months. It's in the attached file. The formula now has the format as follows:

=SUMPRODUCT((MONTH(\$B\$1:\$M\$1)>=HLOOKUP(B26,{"Q1","Q2","Q3","Q4";1,4,7,12},2,0))*(MONTH(\$B\$1:\$M\$1)<=HLOOKUP(C26,{"Q1","Q2","Q3","Q4";1,4,7,12},2,0))*(\$A\$2:\$A\$18=A26)*\$B\$2:\$M\$18)

It looks complicated but in fact it isn't really. It's great advantage is that no VBA is needed and no changes are needed to the data on the worksheet.

Patrick
PROJ-SALES-04.xls
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Commented:
vsuripeddi,

Did you have time to look at my formula only solution in comment ID:34946909?

Patrick
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