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query not returning correct information

All

I am trying to use a query within a larger query....and I can't get blank cells to 'report'

in the attached code the first one returns staff with no SoE Review Date or a SoE Review date that has past. some records return a 'blank' under the [SoE Review Date] as there is none. This query returns corrects correct information... however

When I use this query in the second query - the 'blank' reords do not show.

I had assistance (Nz query) in a previous query to return 'none' in blank fields and while this works - if i use in this second query - I get 'none' in all records for the [SoE Review Date]

any ideas appreciated or please ask if i need to give more info

rgds

SELECT Z_ActiveEmployee_tblStatementDetails.[Department Description], Z_SoEEligible.[Employee ID], Z_ActiveEmployee_tblStatementDetails.Surname, Z_ActiveEmployee_tblStatementDetails.[Given Name], Z_ActiveEmployee_tblStatementDetails.[Supervisor Name], Z_ActiveEmployee_tblStatementDetails.[Last Start Date], Z_ActiveEmployee_tblStatementDetails.[SoE review date]
FROM Z_SoEEligible INNER JOIN Z_ActiveEmployee_tblStatementDetails ON Z_SoEEligible.[Employee ID] = Z_ActiveEmployee_tblStatementDetails.[Employee ID]
WHERE (((Z_SoEEligible.[Employee ID])<>"8708481" And (Z_SoEEligible.[Employee ID])<>"4215253" And (Z_SoEEligible.[Employee ID])<>"4660940" And (Z_SoEEligible.[Employee ID])<>"4262515" And (Z_SoEEligible.[Employee ID])<>"4002301") AND ((Z_ActiveEmployee_tblStatementDetails.[Last Start Date])<Now()-60) AND ((Z_ActiveEmployee_tblStatementDetails.[SoE review date])<Now() Or (Z_ActiveEmployee_tblStatementDetails.[SoE review date]) Is Null))
ORDER BY Z_ActiveEmployee_tblStatementDetails.[Department Description], Z_ActiveEmployee_tblStatementDetails.[Given Name], Z_ActiveEmployee_tblStatementDetails.[Supervisor Name];


SELECT Z_ActiveEmployee_tblStatementDetails.[Department Description], Z_SoEEligible.[Employee ID], Z_ActiveEmployee_tblStatementDetails.Surname, Z_ActiveEmployee_tblStatementDetails.[Given Name], Z_ActiveEmployee_tblStatementDetails.[Supervisor Name], Z_ActiveEmployee_tblStatementDetails.[Last Start Date], Z_ActiveEmployee_tblStatementDetails.[SoE review date]
FROM Z_SoEEligible INNER JOIN Z_ActiveEmployee_tblStatementDetails ON Z_SoEEligible.[Employee ID] = Z_ActiveEmployee_tblStatementDetails.[Employee ID]
WHERE (((Z_SoEEligible.[Employee ID])<>"8708481" And (Z_SoEEligible.[Employee ID])<>"4215253" And (Z_SoEEligible.[Employee ID])<>"4660940" And (Z_SoEEligible.[Employee ID])<>"4262515" And (Z_SoEEligible.[Employee ID])<>"4002301") AND ((Z_ActiveEmployee_tblStatementDetails.[Last Start Date])<Now()-60) AND ((Z_ActiveEmployee_tblStatementDetails.[SoE review date])<Now() Or (Z_ActiveEmployee_tblStatementDetails.[SoE review date]) Is Null))
ORDER BY Z_ActiveEmployee_tblStatementDetails.[Department Description], Z_ActiveEmployee_tblStatementDetails.[Given Name], Z_ActiveEmployee_tblStatementDetails.[Supervisor Name];

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Sharath S

Do you need assistance in forming the NZ function.

SELECT Z_ActiveEmployee_tblStatementDetails.[Department Description], 
         Z_SoEEligible.[Employee ID], 
         Z_ActiveEmployee_tblStatementDetails.Surname, 
         Z_ActiveEmployee_tblStatementDetails.[Given Name], 
         Z_ActiveEmployee_tblStatementDetails.[Supervisor Name], 
         Z_ActiveEmployee_tblStatementDetails.[Last Start Date], 
         NZ(Z_ActiveEmployee_tblStatementDetails.[SoE review date], 
            "None") AS [SoE review date] 
    FROM Z_SoEEligible 
         INNER JOIN Z_ActiveEmployee_tblStatementDetails 
           ON Z_SoEEligible.[Employee ID] = Z_ActiveEmployee_tblStatementDetails.[Employee ID]
   WHERE (((Z_SoEEligible.[Employee ID]) <> "8708481" 
           AND (Z_SoEEligible.[Employee ID]) <> "4215253" 
           AND (Z_SoEEligible.[Employee ID]) <> "4660940" 
           AND (Z_SoEEligible.[Employee ID]) <> "4262515" 
           AND (Z_SoEEligible.[Employee ID]) <> "4002301") 
          AND ((Z_ActiveEmployee_tblStatementDetails.[Last Start Date]) < NOW() - 60) 
          AND ((Z_ActiveEmployee_tblStatementDetails.[SoE review date]) < NOW() 
                OR (Z_ActiveEmployee_tblStatementDetails.[SoE review date]) IS NULL)) 
ORDER BY Z_ActiveEmployee_tblStatementDetails.[Department Description], 
         Z_ActiveEmployee_tblStatementDetails.[Given Name], 
         Z_ActiveEmployee_tblStatementDetails.[Supervisor Name];

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I don't see difference between your two statements. If you are looking for something else, post some sample data with expected result.

shaz0503

ASKER

Apologies

Accidentally posted same code twice...

Attached is the second code (For file Z_CASS_Soe.....)

and also the two final query results -

in the file Z-CASS..... there should be blank records for Karen Fox for example as she has no SoE Review date...

as mentioned the first query works fine - the problem is including it in the second query....

SELECT DeptByArea.School, DeptByArea.[Department Description], Z_SoEEligible.[Employee ID], Z_SoEEligible.Surname, Z_SoEEligible.[Given Name], Z_SoEEligible.[Supervisor Name], [Z_SoE Past Due].[SoE review date] AS [SoE Past Due], [Z_SoE Due within 60 days].[SoE Due Now] AS [SoE Now Due], SoEPastDueComments.Comments, Z_SoEEligible.[Eligibility Group]
FROM (((((DeptByArea INNER JOIN Z_SoEEligible ON DeptByArea.[Department Description] = Z_SoEEligible.[Department Description]) LEFT JOIN [Z_SoE Due within 60 days] ON Z_SoEEligible.[Employee ID] = [Z_SoE Due within 60 days].[Employee ID]) LEFT JOIN [Z_SoE Past Due] ON Z_SoEEligible.[Employee ID] = [Z_SoE Past Due].[Employee ID]) LEFT JOIN SoEPastDueComments ON Z_SoEEligible.[Employee ID] = SoEPastDueComments.[Employee ID]) LEFT JOIN [EmpTerm>12] ON Z_SoEEligible.[Employee ID] = [EmpTerm>12].[Employee ID]) LEFT JOIN [LastStartDate>2mths] ON Z_SoEEligible.[Employee ID] = [LastStartDate>2mths].[Employee ID]
WHERE ((([Z_SoE Past Due].[SoE review date]) Is Not Null)) OR ((([Z_SoE Due within 60 days].[SoE Due Now]) Is Not Null));

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Z-SoE-Past-Due.xlsx
Z-CASS-SoEPastDue-SoEDueNow.xlsx

aikimark

The parens were a bit unbalanced and I converted the <> comparisons to a Not In() clause.

SELECT Z_ActiveEmployee_tblStatementDetails.[Department Description], 
Z_SoEEligible.[Employee ID], Z_ActiveEmployee_tblStatementDetails.Surname,
Z_ActiveEmployee_tblStatementDetails.[Given Name],
 Z_ActiveEmployee_tblStatementDetails.[Supervisor Name],
 Z_ActiveEmployee_tblStatementDetails.[Last Start Date],
 Z_ActiveEmployee_tblStatementDetails.[SoE review date]

FROM Z_SoEEligible INNER JOIN Z_ActiveEmployee_tblStatementDetails ON 
Z_SoEEligible.[Employee ID] = Z_ActiveEmployee_tblStatementDetails.[Employee ID]

WHERE 
(Z_SoEEligible.[Employee ID] Not In ("8708481", "4215253", "4660940", "4262515", "4002301")) 
AND 
((Z_ActiveEmployee_tblStatementDetails.[Last Start Date])<Now()-60) 
AND 
((Z_ActiveEmployee_tblStatementDetails.[SoE review date]<Now()) Or (Z_ActiveEmployee_tblStatementDetails.[SoE review date] Is Null) )

ORDER BY Z_ActiveEmployee_tblStatementDetails.[Department Description], Z_ActiveEmployee_tblStatementDetails.[Given Name], Z_ActiveEmployee_tblStatementDetails.[Supervisor Name];

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Sharath S

check this.

SELECT DeptByArea.School, 
       DeptByArea.[Department Description], 
       Z_SoEEligible.[Employee ID], 
       Z_SoEEligible.Surname, 
       Z_SoEEligible.[Given Name], 
       Z_SoEEligible.[Supervisor Name], 
       [Z_SoE Past Due].[SoE review date]       AS [SoE Past Due], 
       [Z_SoE Due within 60 days].[SoE Due Now] AS [SoE Now Due], 
       SoEPastDueComments.Comments, 
       Z_SoEEligible.[Eligibility Group] 
  FROM (((((DeptByArea 
            INNER JOIN Z_SoEEligible 
              ON DeptByArea.[Department Description] = Z_SoEEligible.[Department Description])
           LEFT JOIN [Z_SoE Due within 60 days] 
             ON Z_SoEEligible.[Employee ID] = [Z_SoE Due within 60 days].[Employee ID] 
                AND [Z_SoE Due within 60 days].[SoE Due Now] IS NOT NULL) 
          LEFT JOIN [Z_SoE Past Due] 
            ON Z_SoEEligible.[Employee ID] = [Z_SoE Past Due].[Employee ID] 
               AND [Z_SoE Past Due].[SoE review date] IS NOT NULL) 
         LEFT JOIN SoEPastDueComments 
           ON Z_SoEEligible.[Employee ID] = SoEPastDueComments.[Employee ID]) 
        LEFT JOIN [EmpTerm>12] 
          ON Z_SoEEligible.[Employee ID] = [EmpTerm>12].[Employee ID]) 
       LEFT JOIN [LastStartDate>2mths] 
         ON Z_SoEEligible.[Employee ID] = [LastStartDate>2mths].[Employee ID];

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shaz0503

ASKER

Sharath_123

Thanks

I have had a go at this and the following 'error' comes up and I don't understand why

Join expression not supported

AND [Z_SoE Due within 60 days].[SoE Due Now] IS NOT NULL

Any thoughts - I am using 2007 if that matters

rgds

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Sharath S

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shaz0503

ASKER

Sharath

Thanks - new error and I have gone through the query and can't see where there is anything amiss.......

can't represent the join expression (Z_SoEEligible.[Employee ID] = [Z_SoE Due within 60 days].[Employee ID]
AND [Z_SoE Due within 60 days].[SoE Due Now] IS NOT NULL))
in Design View

field deleted or renamed, misspelled etc etc error

grrrrrr

S

Sharath S

Could you copy-paste the SQL opening in SQL view?

shaz0503

ASKER

I simply copied and pasted your SQL...

S

Sharath S

check this.

SELECT DeptByArea.School, 
       DeptByArea.[Department Description], 
       Z_SoEEligible.[Employee ID], 
       Z_SoEEligible.Surname, 
       Z_SoEEligible.[Given Name], 
       Z_SoEEligible.[Supervisor Name], 
       [Z_SoE Past Due].[SoE review date]       AS [SoE Past Due], 
       [Z_SoE Due within 60 days].[SoE Due Now] AS [SoE Now Due], 
       SoEPastDueComments.Comments, 
       Z_SoEEligible.[Eligibility Group] 
  FROM (((((DeptByArea 
            INNER JOIN Z_SoEEligible 
              ON DeptByArea.[Department Description] = Z_SoEEligible.[Department Description])
           LEFT JOIN [Z_SoE Due within 60 days] 
             ON (Z_SoEEligible.[Employee ID] = [Z_SoE Due within 60 days].[Employee ID] 
                AND ([Z_SoE Due within 60 days].[SoE Due Now] IS NOT NULL))) 
          LEFT JOIN [Z_SoE Past Due] 
            ON (Z_SoEEligible.[Employee ID] = [Z_SoE Past Due].[Employee ID] 
               AND ([Z_SoE Past Due].[SoE review date] IS NOT NULL))) 
         LEFT JOIN SoEPastDueComments 
           ON Z_SoEEligible.[Employee ID] = SoEPastDueComments.[Employee ID]) 
        LEFT JOIN [EmpTerm>12] 
          ON Z_SoEEligible.[Employee ID] = [EmpTerm>12].[Employee ID]) 
       LEFT JOIN [LastStartDate>2mths] 
         ON Z_SoEEligible.[Employee ID] = [LastStartDate>2mths].[Employee ID];

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shaz0503

ASKER

Sharath

I got it - had to add another field to the inital query...

Many thanks for your help - was a useful exercise to have to go through the code several times - makes for a better understanding.

For your info have added the SQL that got me what I needed.

SELECT DeptByArea.School, DeptByArea.[Department Description], Z_SoEEligible.[Employee ID], Z_SoEEligible.Surname, Z_SoEEligible.[Given Name], Z_SoEEligible.[Supervisor Name], [Z_SoE Past Due].[SoE review date] AS [SoE Past Due], [Z_SoE Due within 60 days].[SoE Due Now] AS [SoE Now Due], SoEPastDueComments.Comments, Z_SoEEligible.[Eligibility Group]
FROM (((((DeptByArea INNER JOIN Z_SoEEligible ON DeptByArea.[Department Description] = Z_SoEEligible.[Department Description]) LEFT JOIN [Z_SoE Due within 60 days] ON Z_SoEEligible.[Employee ID] = [Z_SoE Due within 60 days].[Employee ID]) LEFT JOIN [Z_SoE Past Due] ON Z_SoEEligible.[Employee ID] = [Z_SoE Past Due].[Employee ID]) LEFT JOIN SoEPastDueComments ON Z_SoEEligible.[Employee ID] = SoEPastDueComments.[Employee ID]) LEFT JOIN [EmpTerm>12] ON Z_SoEEligible.[Employee ID] = [EmpTerm>12].[Employee ID]) LEFT JOIN [LastStartDate>2mths] ON Z_SoEEligible.[Employee ID] = [LastStartDate>2mths].[Employee ID]
WHERE ((([Z_SoE Past Due].[Last Start Date])<Now()-60)) OR ((([Z_SoE Past Due].[SoE review date]) Is Not Null)) OR ((([Z_SoE Due within 60 days].[SoE Due Now]) Is Not Null));