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Best way to add Delegates

Posted on 2011-02-22
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Last Modified: 2012-05-11
Hi

I'm running Exchange 2007 SP2. A manager has a PA who would like to be able to see his Calendar, Tasks etc.

I think that this is possible via Outlook 2007 SP2 > Options > Delegates or by right clicking on Calendar, Tasks etc > Change Sharing Permissions

Which way is better and why?
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Question by:kam_uk
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MegaNuk3 earned 500 total points
ID: 34954186
Options Delegates is better because it will give the delegate 'send on behalf' rights too and allow the delegate to process the meeting requests received by the main mailbox.

If you don't want the 'send on behalf' right then use Permissions on the individual Outlook folders.
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by:kam_uk
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Thanks MegaNuk - so there's no issue with actually adding other users by this method:

Calendar, Tasks etc > Change Sharing Permissions
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by:MegaNuk3
ID: 34954484
Nope, there is no issue using that method, especially if you do not want the user to get "Send on behalf" rights...
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by:kam_uk
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Sorry, could you clarify what benefits the Options > Delegates actually gives? I know you say Send on behalf rights, but not entirely sure what you mean in this instance.
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by:MegaNuk3
ID: 35042928
If you make userB a delegate of UserA's mailbox, then UserB can send mails "From" UserA and when these mails arrive in the recipients mailbox the from will say "from UserB on behalf of UserA". This is not the same as "Send As" where if UserB has "Send As" rights on UserA's mailbox and sends a mail "From" UserA then the mail will arrive "From" UserA even though UserB sent it.

The other nice thing about Delegation is the option to say your delegates with receive your meeting invites and can process them.
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by:kam_uk
ID: 35044245
Great, so the 'send on behalf' rights aren't related to the ability of delegates to recv meeting invites and process them in any way?
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by:MegaNuk3
ID: 35054631
Delegates get "Send on Behalf" rights by default to assist them in processing meeting requests:
http://office.microsoft.com/en-us/outlook-help/allow-someone-else-to-manage-your-mail-and-calendar-HA010075081.aspx
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